RESERVES:  QUESTIONS AND ANSWERS

 

 

How do I put material on reserve?  Pull the material you want off the shelf or make a list of the materials that you want to put on reserve. Bring the materials or send the list to the appropriate person, either Betsy Nelson (books/scores) or Chris Lobingier (AV). They will need to have the course name and number (and your name if they don’t know you).

 

 

How soon before classes start should I bring things in? As soon as possible. If you are planning for the Fall semester, the end of July is not soon enough.

 

 

Why so early? As we get closer to the beginning of classes, Chris and Betsy are interviewing, hiring, and scheduling new student assistants. They are orienting new students to the library. They are training new student assistants. This takes hours of their time, and if you bring in your material during the early weeks of classes in September,  your material will be put at the bottom of a very large pile of material waiting to go on reserve. They will try their best, but it could be a long time before they get to it.

 

 

What about photocopies?  If you are bringing in photocopied articles or pages from books to be put on reserve, please make sure that each copy includes the following extra pages:

Journal articles need the table of contents page and the page that includes copyright information.

Book pages should include the title page and the page that includes copyright information. Portions submitted should not exceed 10% of the book.

 

 

These photocopy guidelines seem very picky. Why do I have to do it that way?  Because:

·        Those extra photocopied pages give students information about the sources of their readings, and they do it in a consistent format. Otherwise, your students might not know the source of their readings. Doing it this way confirms that you are an accurate, consistent, and organized researcher.

·        The extra pages give us the information we need in order to put the material on reserve, that is: full title of journal, volume, number, year, author, title, page number(s). 

·        The information on the extra pages helps the library to conform to copyright guidelines by giving credit to the source.

 

 

I have 30 students in my class. Can I put more than one copy of  an article on reserve for them? Yes you may, at the rate of one copy per fifteen students.

 

 

I’m putting a photocopy of a book on reserve. OK? You are allowed to photocopy up to 10% of  a book. That is our reserve limit, also. Well, how about a whole chapter? As long as it does not exceed the 10% limit, and includes title page and copyright information.

 

 

I made a CD with all the music I want my students to hear. Can I put it on reserve? We will put it on your reserve if you include source information for each piece that you have included. The CD cannot circulate out of the library. We must take it off reserve at the end of your class or semester.

 

 

I want these library CDs and books on reserve for my class because I want to make sure that they will be there for me when I use them to teach my class. That’s fine. Some faculty members use the reserve collection as their personal hold shelf, and we will respect that. Please remember that while it is on your reserve shelf, it is out of use for regular circulation to the rest of the Peabody community

 

 

As a faculty member, may I borrow something off another teacher’s reserve shelf?  Yes, for two hours, libary use only. If you want to take it for a longer period of time, we need to get the teacher’s permission. We have had some near disasters when we waived the rules!

 

 

I want to put books/CDs on reserve so that my students can choose one to write a report on. My students will need to take them out for a couple of weeks. That’s fine. Give us a list of the students in your class. We’ll put the material on reserve but with a 6-week loan period.  

 

I can’t put a bound journal on reserve? And ditto for collected works? We don’t put journals or collected works (M2’s, M3’s) on reserve because they don’t circulate anyway. They are always available, like reference material.  If these volumes are placed on reserve for your students to photocopy, they will get damaged over time, when the same assigned pages are photocopied by many students. The bindings will break. Sorrow all around. Better to put a photocopy of the pages (with citation) on reserve.

 

 

I brought my list to you at least three days before the start of classes, and they’re not on reserve yet, and classes have already started! Sorry! Read that second and third question and answer again. 

 

 

 

My students are looking for the readings that I put on reserve, and your student assistants can’t find them. Usually we can find them if we know enough about the assignment. Articles are filed at the front desk under the teacher’s name, then under the author’s name. Books and recordings are arranged in groups under teachers’ names. When did you give us the readings? How are the readings listed in your syllabus? Are they listed as photocopies, books, or recordings?  Did you follow the guidelines for putting photocopies on reserve?  Do your students know your name and course number?

 

 

When I click on the “Reserves” button in the catalog, I can’t find any Peabody Reserves. That is because Friedheim is not using the Reserve Book Room software that was created for the system we share with other Hopkins Libraries. Here’s a great way to see your reserves: do a keyword search using three of the following: teacher’s last name, word from course title, course number, fall/spring semester, or the word “reserve(s)”. (For example: “Hildebrand Fall America” or “Hildebrand reserves” or “Hildebrand 610.695”.) You will get a reserve list.