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Arts Administration Opportunities

In addition to browsing the notices below, search for opportunities using the tools on our Job/Opportunity Search page.

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Full-Time Scheduling and Rentals Specialist
The Clarice Smith Performing Arts Center

Date Posted: July 28, 2016
Application Deadline: August 5, 2016
Location: College Park, MD

Position Summary: The Scheduling and Rentals Coordinator will report to the Scheduling and Rentals Manager assisting in the management of all requests for use of space within The Clarice Smith Performing Arts Center, by the Resident Units (Center Management; Michelle Smith Performing Arts Library; School of Music; School of Theatre, Dance, and Performance Studies), campus and non-campus users.


Minimum: Bachelors degree AND Two years experience in administrative staff work. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.


  • Bachelor’s degree in field related to arts, business, or equivalent knowledge and experience
  • 1-2 years of professional experience in performing arts, entertainment or similar 
  • Stellar customer service and organization skills
  • Demonstrated skill in juggling multiple priorities at once 
  • Ability to work independently and in a collaborative team environment with ease

Additional Certifications: Experience with Event Management Systems (EMS) or a similar scheduling software program a plus

Salary: $36,178 - $43,414

To Apply: Submit application online at EJOBS.UMD.EDU. Applicants are required to submit a resume, salary history, cover letter and a list of references. For best consideration, apply by Friday, August 5, 2016.

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Full-Time Assistant, Corporate & Foundation Relations
Kennedy Center

Date Posted: July 14, 2016
Location: Washington, DC

Description: The Assistant will work with Assistant Manager(s) and the Manager of Institutional Giving to plan, develop, and implement the solicitation of corporate sponsorships, foundation grants, and government support—both restricted and unrestricted—for the Kennedy Center's major artistic and educational programming and annual fundraising events.

The Assistant will generate solicitations and donor correspondence on behalf of Kennedy Center senior staff, ensure fulfillment of donor benefits by liaising with contributors via phone and email, track giving levels and renewal schedules, maintain proper donor crediting, research funding prospects, and utilize departmental systems with regards to gift processing, solicitation tracking, and the storing/maintenance of donor information. 

The Assistant must be able to exercise discretion in order to prioritize assignments and work under significant pressure, as many projects are time sensitive and involve concurrent deadlines and donor interaction. An eagerness to communicate and problem-solve with a positive attitude is essential.

Responsibilities Include:

  • 35%        Provide proactive customer service to current corporate, foundation and government donors to Kennedy Center. This includes:  (a) interacting via phone and email with new and current donors to ensure that they are aware of the benefits available to them; (b) managing donor ticketing needs; and (c) managing signage and recognition approval process between donor and the Kennedy Center’s Marketing, Press and IT Departments.
  • 20%        Research funding prospects for programs and for special events; create research briefs for Kennedy Center senior staff and Board members.  Identify opportunities to further cultivate current donors/sponsors at all levels, helping to ensure their continued interest in and goodwill toward the Kennedy Center.
  • 20%        Process gifts: write/generate acknowledgement letters, tax receipts and membership cards, assemble copies for files.
  • 15%        Utilize and maintain the Tessitura database and other systems in tracking solicitations and donor information.
  • 10%        Prepare fundraising proposals and ensure fulfillment of proposed sponsor/donor benefits. Prepare detailed final reports for contributors; includes the gathering and submission of financial information and budgets. Follow-up with prospects about solicitations; answer questions and track progress.


  • Bachelor's degree is required
  • Minimum of 1 year development experience required
  • Working knowledge of the performing arts is preferred

Minimum Skills and/or Knowledge Required:

  • The candidate must have the ability and confidence to work without close supervision, to foresee development needs, and to generate work for this position and for others supportive of this position including an intern.
  • This position requires superior organizational and interpersonal skills and written and verbal communications.
  • Fundraising efforts are conducted for multiple programs and events simultaneously, and the incumbent must be able to prioritize and manage many varied and time-sensitive tasks.
  • Creativity and an excellent command of the English language are critical to identifying funding sources and matching their interests to projects, and to communicating persuasively, both in person and in writing, the need for funding.
  • A professional and cordial demeanor, tact, and diplomacy are imperative as the candidate is regularly in contact with people at all levels of society and business including Kennedy Center leadership, high level volunteers, major donors and prospects, and other Center personnel.

To Apply: Apply through the site listed above.

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Full-Time Concert Production Coordinator
Peabody Institute

Date Posted: July 5, 2016
Location: Baltimore, MD

General Description: The Peabody Institute of the Johns Hopkins University is looking for an energetic addition to the Concert Production team. Responsibilities involve production of live concert events in six theaters on campus and numerous off campus venues. Representative concerts include two orchestras, chamber music, jazz, opera, dance, and electronic and computer music.

Essential Job Duties: Working under the direction of the Production Supervisor, and in collaboration with all members of the production services and stage management team, this position will provide a variety of technical services in support of the performance needs for the Peabody Conservatory and the Peabody Preparatory such as:

  • Independently managing ensemble and chamber group events including all set ups, group rehearsals and actual performances.
  • Managing student recital set ups –these number @ 250
  • Supervision of student stage crew - @ 15 students
  • Assist Peabody Audio Visual team with set ups including microphones, and setting up and running A/V equipment for performance and instructional needs.
  • Will provide assistance to the lightning and sound technician
  • Assists the production and stage crew at all major events

Qualifications: Bachelor's Degree from an accredited University; professional technical theater experience. Extensive professional experience may be substituted for degree.

Applicants must have experience in the following areas:

  • sound reinforcement and live sound mixing,
  • stage lighting installation and DMX programming,
  • AV audio and projection presentations,
  • Familiarity with multi-media and video filming and production
  • Theater rigging
  • Knowledge of basic MS Word and Excel software

Schedule: Monday – Friday 10:00 am – 6:00 pm. Overtime services on nights and weekends will often be required.

Physical Requirements:

  • Ability to walk, stand, lift and climb for extended periods of time.
  • Ability to climb ladders and stairs on a repeated and daily basis
  • Ability to lift and carry up to 50 pounds.
  • Good interpersonal communication skills

Preferred Qualifications: Knowledge of classical music and/or the performing arts. Experience producing events within a higher education setting.

To Apply: Apply through the site listed above.

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Vacancies at the Levine School

Date: Ongoing
Location: Washington DC area

Description: Applications being accepted for diverse administrative and teaching positions. See Employment Openings at the Levine School.

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Administrative Positions with the Baltimore Symphony

Date: Ongoing
Location: Baltimore, MD

Follow the above link to view current openings. If a position lacks a posting date or application deadline, contact the BSO to verify that a posted position remains open (many vacancy notices on the BSO site don't include posting dates or application deadlines).

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Kennedy Center Employment Opportunities

Date: Ongoing
Location: Washington, DC

Diverse employment openings in various arts admin. fields are posted on the Kennedy Center site.

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Jobs at Baltimore Office of Promotion & the Arts

Date: Ongoing
Location: 10 E. Baltimore Street, 10th Floor, Baltimore, MD 21202

See site for current job listings. Opportunities open periodically for full-time, part-time and temporary jobs.

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Administrative Positions - Philadelphia Orchestra

Date of Posting: Ongoing
Location: Philadelphia, PA

Visit the above site regularly to discover open positions.

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Administrative Openings - Young Audiences Maryland

Date: Ongoing
Location: Baltimore, MD

About: Young Audiences/Arts for Learning, founded in Baltimore in 1950, is the country's foremost arts-in-education non-profit organization. The Maryland chapter of Young Audiences (YAMD) provides over 4,000 arts education opportunities for nearly 200,000 students, artists, and educators throughout the state each year. The staff, board, and teaching artists of YAMD work to generate opportunities for all students to imagine, create and realize their full potential through the arts.

See site for info about current openings.

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Administrative Positions - Mid Atlantic Arts Foundation

Date: Ongoing
Location: 201 N. Charles St., Suite 401, Baltimore, MD 21201

Mid Atlantic Arts Foundation develops partnerships and programs that reinforce artists’ capacity to create and present work, advance access to and participation in the arts, and promote a more sustainable arts ecology.

Mid Atlantic Arts Foundation believes that art is essential, that it has the power to transform individuals and communities, and in so doing helps define our society. Excellence, integrity, service, inclusion, and engagement are fundamental tenets of its commitment to the arts.

We envision a vital arts and cultural sector enriched by the movement of a vibrant and diverse environment of artists and arts organizations engaging audiences across geographic, artistic and institutional boundaries regionally, nationally, and internationally.

The Foundation serves the states and territories of Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, the US Virgin Islands, Virginia, and West Virginia. Additionally, the Foundation engages in national and international work focused on performing arts touring, jazz, and independent filmmakers.

Mid Atlantic Arts Foundation was established in 1979 to promote and support multi-state arts programming. Over the years, MAAF has built a core of program initiatives designed to address specific issues of regional, national and international arts support. We do this by:

  • Expanding access to the arts
  • Exploring new forms of creative expression and presentation
  • Providing leadership in the development of new models and partnerships
  • Expansion of markets for artists and their work
  • Providing resources to enable organizations to expand audiences
  • Exploring new ways for artists and organizations to enhance operational and creative practices
  • Representing best practices in management and governance

Our programming focuses on performing arts touring, jazz, the traditional arts, international engagement, filmmaking and touring, and artist fellowships.

To Apply: See site for vacancy announcements and application instructions -

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