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Arts Administration Opportunities

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P-T Arts and Cultural Programs Assistant
Carlos Rosario International Public Charter School

Date Posted: September 23, 2016
Location: Washington, DC
URL: www.carlosrosario.org

Join the team at the Carlos Rosario International Public Charter School, and become part of a unique, performance-driven organization that’s been ranked one of the top places to work in DC by the Washington Post in 2015 and 2016. We are a dynamic nonprofit organization that offers exciting opportunities at all levels. The Carlos Rosario School is looking for diverse, multilingual professionals for a variety of rewarding positions.

Primary Purpose of the Job:  The Arts Integration Assistant is responsible for assisting the Creative Arts Integration & Cultural Events Coordinator with arts integration and cultural programming. This is within the Academic department.

Schedule: Part- time, Monday-Thursday 9 am-3:30pm, Friday 9 am-1:30 pm (one evening required)

Location: Harvard Campus/Sonia Gutierrez (SG) Campus

Required Education: Bachelor’s degree in Music, Fine Arts, Dance, or Drama/Theatre

Required Core Competencies:

  • Bilingual in one of the major languages served in the school community (Spanish/ English, French/ English, or Amharic/English preferred).
  • Passion for, and knowledge of, arts integration programming, research, and/or design
  • Strong communication skills; verbal, written and presentation skills.
  • Ability to work independently and as a team player and to function effectively under pressure
  • Proven ability to interact with populations of diverse cultural, social and economic background

To Apply: Apply through the ADP Workforce Now Lob Listing here.

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Executive Assistant
Washington Performing Arts

Date Posted: September 22, 2016
Application Deadline: October 30, 2016 (apply sooner)
Location: Washington, DC
URL: www.washingtonperformingarts.org/aboutus/jobs.aspx

Job Description: The position of Executive Assistant is ideal for someone who thrives in a creative, fast-paced, detail-oriented arts environment. Reporting directly to the President and Chief Executive Officer of this prestigious, highly visible performing arts presenter in Washington, DC, the Executive Assistant will also collaborate regularly with Development Department staff and leadership, and lead selected, special projects. S/he will be expected to interact frequently with board members, community leaders, performing arts professionals, major donors, and staff at all levels.

This self-motivated executive assistant will possess excellent judgment and exceptional communication and administrative skills. The candidate will be a mature and creative problem solver, detail-oriented, discreet, able to multi-task and maintain composure in a fast paced environment. Washington Performing Arts is looking for skill, speed, and accuracy in managing details between and among high priority projects. A background in the arts is essential, and additional experience in fundraising and Tessitura is desirable.

Responsibilities:
  • Support day-to-day business activities of the CEO (such as scheduling, organization of materials, correspondence, travel arrangements, expenses).
  • Plan and manage systems for smooth operations of the executive office.
  • Help optimize use of CEO’s time by careful planning and coordination.
  • Take minutes at Board, Executive, Finance, and Audit committee meetings, and Task Force meetings.
  • Serve as liaison to the Development Department, when needed, ensuring that the CEO has adequate preparation and materials for fundraising activities.
  • Support CEO in use of technology including monitoring and prioritizing e-mail communication.
  • Assist at Washington Performing Arts events as needed, including functions outside traditional office hours.
  • Collaborate with Development Department staff and Chief Philanthropy Officer on advancing special projects, events, and annual goals.
  • Other duties as assigned.
Qualifications:
  • Very strong interpersonal skills.
  • Outstanding organizational skills.
  • Commitment to being a self-starter with a keen understanding of deadlines.
  • Ability to meet high standards of accuracy in working with data.
  • Ability to handle diverse projects and tasks simultaneously.
  • Availability to work irregular hours on a periodic basis.
  • Proficiency in Microsoft Office software and practical experience using databases.
  • Tessitura experience, a plus.
  • Bachelor’s degree.
  • Readiness to make a commitment to the mission of Washington Performing Arts.
  • Knowledge of fundraising is desirable.
  • Background in the performing arts, especially music.
Compensation: Compensation in the low to mid 30s, plus competitive benefits package

Please send resume and cover letter to Rebecca Talisman at rtalisman@washingtonperformingarts.org.

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Two Work-Study Positions at the Baltimore Symphony:
BSO Education Assistant
BSO Academy Program Assitant

Date Posted: September 13, 2016
Eligibility: Currently enrolled Peabody student with a work-study award
Location: Baltimore, MD
URL: https://www.bsomusic.org/education-community.aspx (position not posted on BSO site)

  • The Education Assistant reports to the Director of Education and Community Engagement.
  • The Academy Assistant reports to the Education Program Coordinator.

Education Assistant Duties:

  1. Communicates with participants of education programs such as OrchKids and BSYO as needed and necessary
  2. Creates email and other communications for the department and various programs as needed
  3. Does research for the education department
  4. Handles logistical and operational needs for education programs and activities; works with volunteers and staff
  5. Other duties as assigned

Academy Assistant Duties May Include Some or All of the Following:

  1. Provides exceptional customer service to current and potential program participants
  2. Assists with the preparation, proofing and mailing of program materials
  3. Provides on-site support for Academy Clinics and Rusty Musician programs
  4. Assists with program recruitment, evaluations and admissions
  5. Tracks participant tuition and fee payments
  6. Coordinates with vendors for program services including catering and merchandise orders
  7. Maintains participant records
  8. Cordinates with BSO musician faculty members to prepare rehearsal/teaching spaces and instruction materials
  9. Other duties as assigned

Requirements:

  1. Music Student at Peabody
  2. Eligible for Work Study through Peabody. (Students without Work-Study awards may contact Sarah Dinin in the Peabody Career Center to apply for an alternative source of funding.)
  3. Substantial knowledge and ability in areas relating to computer literacy, using standard software programs such as Microsoft Word, Excel, PowerPoint, Outlook; ability to learn other software programs as needed; experience with Tessitura software a plus
  4. Strong writing and communication skills
  5. Excellent customer relations skills
  6. Must demonstrate initiative and strong problem resolution and be able to succeed in a fast-paced, team-oriented environment.
  7. Superior organizational skills, attention to detail, ability to meet deadlines.
  8. Ability to handle operational logistics

Pay Rate: $12/hour.

Hours: 9-10 hrs/week during business hours, scheduled according to candidate availability.

Job Dates: Late Sept. 2016 - mid May 2017 (no work hours during Peabody holiday breaks).

To Apply:

  • Education Assistant: Email cover letter & resume to Nicholas Cohen at ncohen@BSOmusic.org. Use Work-Study Education Assistant for the subject.
  • Academy Assistant: Email cover letter & resume to Johnnia Stigall at jstigall@BSOmusic.org. Use Work-Study Academy Assistant for the subject.

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Full-Time Chorus Manager
The Choral Arts Society of Washington

Date Posted: September 7, 2016
Location: Washington, DC
URL: www.choralarts.org/About-Us/Employment-and-Volunteering.aspx

See the link embedded in the URL above to view the full position description and application instructions.

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Full-Time Program Associate, Education Program
Dumbarton Concerts/Inner City-Inner Child

Date Posted: August 30, 2016
Application Deadline: September 15, 2016
Location: Washington, DC
URL: www.dumbartonconcerts.org

Description: Dumbarton Concerts/Inner City-Inner Child seeks a Program Associate primarily supporting our venerable education program, Inner City-Inner Child. The ideal candidate is a strong writer/editor and can tell the ICIC story to funders; This position is a member of a small but efficient team. The job requires both time in the office writing grants and assisting with program administration and off-site managing programs and getting to know the individuals ICIC serves. 

Education/Qualifications: Bachelor's degree 2-4 years experience in the education, arts, or non- profit sector Outstanding reporting, writing and editing skills Desire to work in the field, getting to know and developing relationships with the individuals ICIC serves. Tech savvy, with a strong command of Microsoft Word, Excel, Power Point, Mail Chimp, Square Space.

The ideal candidate is friendly, open, and comfortable engaging with a variety of people: young children, teachers and funders. The ideal candidate is familiar with Washington, DC and wants to contribute to Washington being one of Americas greatest cities with a strong education system and vibrant arts community. The ideal candidate has a minimum of 2 years of experience writing grants, strong writing skills, a creative spirit, and strong critical thinking skills. He/She thrives in a collaborative, supportive, fun environment while valuing hard work and achievement of results. A passion for education, social change and the artsis a must.

To Apply: Please email a resume, 2 writing samples, and a cover letter to office@dumbartonconcerts.org. Applications will be reviewed on an on-going basis until the position is filled. Applicants should include the words Program Associate in the subject line of the email.

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Full-Time Assistant, Board & Special Events
Washington National Opera, Kennedy Center

Date Posted: August 30, 2016
Application Deadline: September 13, 2016
Location: Washington, DC
URL: http://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp?org=THEKENNC&cws=1&rid=331

Please see URL above for detailed position description and application instructions.

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Full-Time Administrative Assistant
Wolf Trap

Date Posted: August 30, 2016
Location: Vienna, VA
URL: www.wolftrap.org/about/employment_opportunities/employment_opportunities/administrative-assistant.aspx

Please see URL above for detailed position description and application instructions.

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Full-Time Community Programs Coordinator
Center Stage

Date Posted: August 18, 2016
Start Date: Immediate
Location: Baltimore, MD
URL: www.centerstage.org

Baltimore’s Center Stage seeks candidates for the position of Community Programs Coordinator. The position works within Center Stage’s Artistic Department and is responsible for oversight of all community programs and management of a seasonal community programs intern.

Center Stage is one of America's premier regional theaters. It is an artistically driven institution committed to engaging, educating, and expanding the horizons of diverse audiences through challenging, bold, thought-provoking classical and contemporary theater. Led by Artistic Director Kwame Kwei-Armah OBE and Managing Director Michael Ross, Center Stage is the State Theater of Maryland. Center Stage is committed to building a diverse community of staff and interns. Individuals from underrepresented groups are encouraged to apply.

PRIMARY RESPONSIBILITIES

  • Oversee Center Stage's efforts for staff, visiting artists, and work on stage to engage with our community and integrate Center Stage with life in Baltimore and the region
  • Coordinate and produce Center Stage's Mobile Unit, including establishing and maintaining ongoing relationships with host organizations
  • For particular productions, develop and manage post-show discussion group
  • Serve as liaison to special community partner organizations (Seat Share, The Samaritan Women at present) and local arts partners
    • Assist marketing with connections to community groups/networks, as well as programming from time to time for affinity group event night
    • Develop various programming that intersects with, illuminates, or reflects the work on stage
    • Working with events and rentals coordinator, oversee the free use of Center Stage space for partner community groups
    • Sit on and participate in Center Stage's internal Partnerships Committee
    • Oversee Community Programs budget
    • Participate in organizational strategic planning, and from time to time provide community program reports at Board meetings
    • Work closely with Artistic, Education, and Audience Development Departments and Managing Director
    • Participate in Cabinet level discussions

Reports to: Artistic Director.

Requirements: Minimum of 3 years of arts related community building experience.

To Apply: Send resume, cover letter, and two writing samples to artjobs@centerstage.org. Please write “Community Programs Coordinator” in the subject line.

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Part-Time Work-Study Positions for Graduate Students
Peabody Music Entrepreneurship & Career Center

Date Posted: August 15, 2016
Priority Application Deadline: Sept. 1, 2016
Location: Baltimore, MD
URL: http://peabody.jhu.edu/mecc

Duties:

  • Staff the MECC reception desk 8-10 hours/week each semester
  • Help schedule career advising appointments and on-campus auditions
  • Assist with the Peabody Musician Referral Service
  • Help Peabody students prepare professional documents and websites
  • Research jobs and other music-related opportunities
  • Facilitate at MECC events
  • Other tasks as assigned

Qualifications:

  • Superior oral and written communication skills in English
  • Experience with Windows, Word and Excel as well as website management
  • Demonstrable interest in music career development and entrepreneurship
  • Excellent customer-service skills
  • Detail-oriented and reliable
  • Currently enrolled Peabody graduate students with a work-study award

Compensation: $10/hr

To Apply:

  • Submit a comprehensive résumé and brief email cover letter including the amount of your work-study award to MECC Director Gerald Klickstein: gk@jhu.edu
  • Priority Application Deadline: 5:00 p.m., Sept. 1, 2016 (applications accepted until all positions filled)

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Full-Time Programs and Resources Associate
Association of Performing Arts Presenters (APAP)

Date Posted: August 15, 2016
Location: Washington, DC
URL: http://jobbank.apap365.org/jobs/8382606/programs-and-resources-associate

The Association of Performing Arts Presenters, the largest national service and advocacy organization for the performing arts with more than 1,600 members worldwide, currently seeks a candidate for the position of Programs and Resources Associate.

The Programs and Resources Associate is responsible for providing basic support services for development activities of the organization that include the re-granting and professional development programs. Responsibilities include tracking and processing applications, payments and reports in conjunction with the organization’s re-grants and travel awards programs. Coordinate logistical arrangements and compile and distribute notes from meetings, forums, panels, webinars and other professional development activities. Strong organizational and communication skills are required along with the ability to work independently or in a team environment. Background, training or experience in the performing arts and/or nonprofit education organizations highly desirable.

Position Responsibilities:

Development / Resources

  • Assist with the preparation and submission of proposals and post-award administration of foundation and government grants (to include assisting with the preparation and submission of progress and final reports)
  • Issue acknowledgement letters and track contributed income from individual donors (including contributions to endowments)

Re-Granting Programs / Professional Development

  • Assist the Programs Manager with response to questions or requests for information from prospective applicants/participants
  • Track and process payments for grantees according to payment schedules (includes travel stipends for the Cultural Exchange Fund)
  • Work with department staff to ensure grantee compliance with all award requirements
  • Coordinate logistics and the preparation of materials for meetings that include panel reviews, grantee meetings, and professional development program activities  (e.g. workshops, webinars, forums, and related educational activities)
  • Assist in the preparation and dissemination of all educational and evaluation  materials for the professional development program at the APAP|NYC conference
  • Assist with tracking expenses and collecting speaker information associated with the professional development program at the annual conference
  • Prepare and process payments for faculty, panelists, and consultants

General Department and Organizational Support

  • Prepare and maintain all check requests for the department and review monthly ledger reports from the finance department to ensure payments are correctly allocated in line with programs budgets
  • Organize and maintain records associated with departmental projects and programs
  • Work in coordination with other departments on grant related and professional development activities, including communications and promotion timelines and strategies 
  • Compile, prepare and distribute notes from Program Department initiatives (convenings, panels, task force, committee meetings, forums, etc.)
  • Work with staff to coordinate web development and maintenance efforts.
  • Assist with data entry in the Customer Relationship Management system (CRM) and other grantee databases
  • Assist with front desk reception and customer service duties

Requirements/Skills, Knowledge and Abilities:

  • Bachelor’s degree with at least 2 years of solid administrative support services experience in an arts or related non-profit organization
  • Familiarity with the maintenance of applicant and grantee databases and financial records associated with grants administration
  • Experience with Association Management Software; membership or customer relationship database, and other support services requirements for a non-profit organization, including a solid working knowledge of the Microsoft Office software and applications for developing database-driven participant lists, name badges, and other printed materials in conjunction with meetings and conferences
  • Excellent communications skills (verbal and written) and customer service skills
  • Self-starter with good problem-solving skills and  the ability to manage and prioritize several projects or assignments at one time
  • Ability to work independently and as a team member
  • Ability to work with all levels of the organization and across sectors.
  • Experience and passion for the performing arts and their sustainability highly desired

To Apply: Interested applicants should email a cover letter outlining qualifications, resume and references for confidential consideration to hr@artspresenters.org. Please include “Programs and Resources Associate” in the subject line. No phone calls please.

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Vacancies at the Levine School

Date: Ongoing
Location: Washington DC area
URL: LevineSchool.org

Description: Applications being accepted for diverse administrative and teaching positions. See Employment Openings at the Levine School.

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Administrative Positions with the Baltimore Symphony

Date: Ongoing
Location: Baltimore, MD
URL: www.bsomusic.org/about/employment-opportunities/administrative.aspx

Follow the above link to view current openings. If a position lacks a posting date or application deadline, contact the BSO to verify that a posted position remains open (many vacancy notices on the BSO site don't include posting dates or application deadlines).

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Kennedy Center Employment Opportunities

Date: Ongoing
Location: Washington, DC

Diverse employment openings in various arts admin. fields are posted on the Kennedy Center site.

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Jobs at Baltimore Office of Promotion & the Arts

Date: Ongoing
Location: 10 E. Baltimore Street, 10th Floor, Baltimore, MD 21202
URL: http://promotionandarts.org/about-us/jobs

See site for current job listings. Opportunities open periodically for full-time, part-time and temporary jobs.

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Administrative Positions - Philadelphia Orchestra

Date of Posting: Ongoing
Location: Philadelphia, PA
URL: http://philorch.org/open-administrative-positions

Visit the above site regularly to discover open positions.

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Administrative Openings - Young Audiences Maryland

Date: Ongoing
Location: Baltimore, MD
URL: http://yamd.org/join-us/internship-and-employment-opportunities/

About: Young Audiences/Arts for Learning, founded in Baltimore in 1950, is the country's foremost arts-in-education non-profit organization. The Maryland chapter of Young Audiences (YAMD) provides over 4,000 arts education opportunities for nearly 200,000 students, artists, and educators throughout the state each year. The staff, board, and teaching artists of YAMD work to generate opportunities for all students to imagine, create and realize their full potential through the arts.

See site for info about current openings.

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Administrative Positions - Mid Atlantic Arts Foundation

Date: Ongoing
Location: 201 N. Charles St., Suite 401, Baltimore, MD 21201
URL: www.midatlanticarts.org/about/employmentinternships

Mid Atlantic Arts Foundation develops partnerships and programs that reinforce artists’ capacity to create and present work, advance access to and participation in the arts, and promote a more sustainable arts ecology.

Mid Atlantic Arts Foundation believes that art is essential, that it has the power to transform individuals and communities, and in so doing helps define our society. Excellence, integrity, service, inclusion, and engagement are fundamental tenets of its commitment to the arts.

We envision a vital arts and cultural sector enriched by the movement of a vibrant and diverse environment of artists and arts organizations engaging audiences across geographic, artistic and institutional boundaries regionally, nationally, and internationally.

The Foundation serves the states and territories of Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, the US Virgin Islands, Virginia, and West Virginia. Additionally, the Foundation engages in national and international work focused on performing arts touring, jazz, and independent filmmakers.

Mid Atlantic Arts Foundation was established in 1979 to promote and support multi-state arts programming. Over the years, MAAF has built a core of program initiatives designed to address specific issues of regional, national and international arts support. We do this by:

  • Expanding access to the arts
  • Exploring new forms of creative expression and presentation
  • Providing leadership in the development of new models and partnerships
  • Expansion of markets for artists and their work
  • Providing resources to enable organizations to expand audiences
  • Exploring new ways for artists and organizations to enhance operational and creative practices
  • Representing best practices in management and governance

Our programming focuses on performing arts touring, jazz, the traditional arts, international engagement, filmmaking and touring, and artist fellowships.

To Apply: See site for vacancy announcements and application instructions - www.midatlanticarts.org/about/employment.html

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