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Arts Administration Opportunities

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F-T Development Operations Coordinator
Baltimore Symphony

Date Posted: December 2, 2016
Location: Baltimore, MD
URL: www.bsomusic.org/about/employment-opportunities/administrative/development-operations-coordinator.aspx

Job Summary: The Development Operations Coordinator serves on the Baltimore Symphony Orchestra’s Development team and will be fully-versed in and exposed to the daily development operations of the BSO; performing as a key figure in the effectiveness and overall ability of the department to achieve its fundraising goals, steward donors and maintain financial records of donations. Under the direction of the Director of the Annual Fund & Development Operations, the Development Operations Coordinator supports the implementation of fundraising strategies to increase contributed revenues from individual donors to the Annual Fund, with an emphasis on telefunding and direct mail initiatives.

See URL above for responsibilities, qualifications, compensation, and application instructions.

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P-T After School Music Assistant
The Park School of Baltimore

Date Posted: November 22, 2016
Location: 2425 Old Court Road, Baltimore, MD
URL: www.parkschool.net

Description: The Park School of Baltimore has an opening for a part-time, non-exempt After School Music Assistant. Founded in 1912, Park School is a non-sectarian, independent, coeducational day school with 830 students in prekindergarten through grade twelve. The school’s core values, rooted in progressive educational philosophy, sustain an unshakable belief in children’s capacity to enjoy learning, to act rationally, and to grow when inspired by highly qualified, caring teachers. A fundamental commitment to inclusiveness and equity guides all programs and activities.

 Main Duties & Responsibilities:

  • Monitor students and teachers in our After School Music program
  • Communicate regularly with the Director of Extended Day and the After School Music Coordinators about attendance, lateness and any other issues that arise with children and teachers.
  • Maintain after school lesson schedule
  • Maintain student billing and process staff payroll statements
  • Collect recital sheets, early registration forms and other paperwork
  • Assist with registration, scheduling and recitals
  • Other duties as requested or assigned

This position reports to the Director of Arts and communicates frequently with After School Music Coordinators

Work Hours and Days: Monday through Thursday, 2:45-6:15pm

Qualifications:

  • High school diploma or GED required
  • Knowledge of Microsoft Excel and Word required
  • Knowledge of music and independent lesson protocols preferred
  • Bachelor’s degree and/or experience working with children in a school or daycare environment preferred

Job Knowledge, Skills and Abilities:

 

  • Must enjoy music and children
  • Must be self-starting and able to balance the workload with minimal direct supervision
  • Must have good communication skills and work well with both children and adults Physical Demands
  • Job requires sitting at reception area and walking through the music practice areas frequently

Compensation: Park salaries are highly competitive with those in other leading independent schools. There are no benefits associated with this position.

To Apply: Email letter of interest, salary requirements, and resume to: Carolyn Sutton, Director of Arts at csutton@parkschool.net.

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P-T Arts Management Fellow (20 Hours/Week)
CulturalDC

Date Posted: November 16, 2016
Deadline: November 30, 2016
Location: Washington, DC
URL: www.culturaldc.org/category/job-openings

CulturalDC is a nonprofit organization, founded in 1998 (as the CulturalDC), that makes space for art through its programs and services. CulturalDC’s mission is to encourage artistic innovation connecting artists, arts organizations, developers and government agencies to facilitate economic and cultural vibrancy in the District of Columbia and neighboring urban communities. We are a catalyst to and a resource for emerging arts organizations, providing them with a wide range of programs and services that support emerging artists’ ability to live and work in the city. Our work brings audiences access to affordable, innovative visual and performing art. We also provide services to developers in their creative space-making initiatives. Flashpoint, our downtown arts incubator, offers affordable space for arts presentations and mentors up-and-coming artists and organizations through residency, gallery and theatre lab programs. Source Theatre, located in the 14th Street arts corridor, is a multi-user performing arts venue equipped with administrative, rehearsal and performance spaces for resident companies and other performing arts groups in the DC area.

The position of Arts Management Fellow offers the opportunity to work for and gain experience with an established arts service organization in the DC area. The position requires 20 hours/week, including some Saturdays and evenings for special events. The Arts Management Fellow will have the opportunity to work with CulturalDC’s Staff on day to day operations and events. The position will receive a unique opportunity to learn about the wide variety of programs and services that CulturalDC offers to area artists and arts organizations.

Responsibilities:

  • Support Executive Director
  • Work on special arts projects with Program Managers;
  • Conduct research and compile data
  • Reception – manage reception area, greet visitors/guests/vendors

Requirements:

  • College senior, graduate student or recent graduate preferred
  • Knowledge in contemporary art; performing arts; arts administration and programming
  • Experience with Social Media, Web Tools and Microsoft Office Suite of tools
  • Ability to work independently and take initiative on projects
  • Excellent written and verbal communications skills
  • Individual must be comfortable working in a cooperative environment that represents a broad range of artistic, cultural and social points of view
  • Availability for flexible work schedule, including evening events and Saturdays.

Compensation: This is paid position with a monthly stipend ranging between $800-1,200 per month based on experience and availability.

To Apply: Submit a resume with cover letter by November 30 to:

CulturalDC
Attn: Development Fellow
hr@culturaldc.org

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F-T Program Coordinator, International Programming
Kennedy Center

Date Posted: November 16, 2016
Deadline: December 5, 2016
Location: Washington, DC
URL: http://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp?org=THEKENNC&cws=1&rid=371

This position provides programmatic and administrative assistance to the office of International Programming to support all the day-to day administrative activities of the department.

Duties and Responsibilities:

  • 15%: To provide support to help facilitate the planning, preparation and communication for all programmatic offerings in the department of International Programming
  • 5%: To provide support to help facilitate all logistical arrangements for visitors to the Center
  • 5%: To provide support, collect information, as needed and as directed, for the preparation and execution of deal memos for all the department programs
  • 5%: To provide support, as needed and directed to assist with the preparation of artist work permit visa applications for all the department programs.
  • 10%: To provide support, as needed and as directed, to assist International Programming staff on the development of artist welcome packets, guest artist passes, building signage, itineraries  and other materials to support the logistical needs of the department of International Programming.
  • 10%: To provide support, as needed and as directed, to assist International Programming staff on the planning of international and domestic transportation ( including reservation of all flights) and hotel reservations for staff and artists.
  • 15%: To provide logistical and communication support to artists and International Programming staff during festivals and productions
  • 10%: Maintain the departmental and programming files/binders
  • 15%: Provide general administrative support to the department of International Programming(answer office calls, support with travel arrangements)
  • 10%: Provide communication support between press and marketing department revising playbills, advertising and web materials as needed.

Education/Experience:

  • Undergraduate degree and a minimum of two years’ office experience required.
  • Knowledge of and interest in the performing arts preferred
  • Must have experience in working in a fast-paced, multi-tasked environment.

Minimum Skills and/or Knowledge Required:

  • Must have excellent organizational skills, strong verbal and written communication skills, and the ability to feel comfortable interacting professionally with world-renowned artists as well as interdepartmentally within the Kennedy Center.
  • Ability to communicate in a foreign language either written or verbal is desirable.

To Apply: Submit application through the URL listed above.

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F-T Communications Coordinator
Peabody Institute

Date Posted: November 2, 2016
Location: Baltimore, MD
URL: https://jobs.jhu.edu/jhujobs/jobview.cfm?reqId=311969&postId=12579

Reporting to the Director of Communications for the Peabody Institute, the Communications Coordinator will provide general communications support for graphic design, website maintenance and content production, advertising, and social media, with a primary focus on the Peabody Preparatory. This position works closely with the Preparatory faculty and staff and in collaboration with the other members of the Institute-wide Marketing and Communications team to develop and post content for the school’s website, create and produce printed promotional and informational materials, and implement strategies to build awareness of and engagement in Preparatory programs.

Located in the heart of Baltimore’s Mount Vernon Cultural District, the Peabody Institute was founded in 1857 as America’s first academy of music. Today, through its degree-granting Conservatory and its community-based Preparatory music and dance school, Peabody trains musicians and dancers of every age and at every level. With about 2,000 students passing through the doors of its four campus locations every week, the Peabody Preparatory is Baltimore’s premier community school for the performing arts.

Because the Preparatory’s busiest days are Saturdays, the Communications Coordinator will sometimes work a Tuesday through Saturday schedule.

Responsibilities:

Website/On-line Communications

  • Work closely with the digital communications specialist and other colleagues to create and maintain accurate, timely, and engaging content on the web site, www.peabody.jhu.edu. Bring a specific focus to ensuring Preparatory information is presented logically and consistently across all department web pages.
  • Regularly update the Preparatory’s on-line course catalog and ensure seamless integration with the course registration system.
  • Solicit information from faculty and staff colleagues regarding course descriptions, placement information, schedules, registration procedures, scholarships, competitions, eligibility requirements, tuition policies, and other relevant issues. Assimilate, edit, and revise all information and coordinate approval process for posting and publication.
  • Grow the Preparatory’s social media profile on Instagram, Facebook, and Twitter, paying particular attention to event and program promotion.

Preparatory Publications

  • Work closely with the design and publications specialist to design and produce postcards, flyers, posters, brochures, and other printed marketing materials. Coordinate production and distribution of materials as needed.
  • Design and produce all Preparatory event programs, including Annual Awards Ceremony, ensemble concerts, and dance performances.
  • Generate fresh and up-to-date imagery of Preparatory programs and events by regularly attending and photographing classes and concerts, with some local travel among campuses and off-campus required. Coordinate professional photography and videography as needed.

General Communications

  • Develop an annual advertising plan, to include print, broadcast, and on-line advertising for Preparatory programs, Conservatory recruitment, and concert promotion. Manage implementation of the plan to ensure adherence to both budget and deadlines.
  • Manage the content for the campus-wide public information display system, creating slides to promote hundreds of individual events annually and ensuring a timely schedule for rotation/display.
  • Generate and develop content and story ideas for the website, Peabody Magazine, social media, and external media and help identify opportunities to target new audiences for Preparatory programs.
  • Provide communications and administrative support to the annual FretFest and other special events.
  • Occasionally serve as front-line Preparatory staff, assisting students and families with questions about lessons, classes, events, and programs.
  • Other duties as assigned to include cross-training on other Communications Office tasks.

Qualifications: Two years of college coursework required. Some related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Special knowledge and skill:

  • Excellent organizational skills, attention to detail, and ability to manage deadlines and a high volume of projects in a fast-paced environment.
  • Ability to work independently and to interact well with a diverse population of students, parents, staff, and faculty.
  • Excellent verbal and written communications skills.
  • Basic design skills and familiarity with Adobe Creative Suite.
  • Experience with content management systems and social media platforms. Proficiency in all Microsoft Office applications.

Preferred Qualifications:

  • At least 2 years of relevant experience in communications, on-line marketing, social media for business, website content management and/or website development and maintenance.
  • Experience shooting and editing video and multimedia content.
  • Experience in arts and/or education setting. Interest in/knowledge or appreciation of classical music, dance, and the performing arts.

To Apply: Submit application through the URL listed above.

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P-T Ticket Service Agent
Baltimore Symphony

Date Posted: October 27, 2016
Location: Baltimore, MD
URL: www.bsomusic.org

Description: Ticket Agents represent the face of the BSO and are responsible for all aspects of customer service, including but not limited to subscription sales, single ticket sales, exchanges and resolving customer issues by phone, e-mail/web, mail, fax and in person for all BSO venues, including the Joseph Meyerhoff Symphony Hall and the Music Center at Strathmore. Ticket Agents must possess a friendly, service oriented demeanor and be willing to go above and beyond to assist BSO patrons. Must be flexible and willing to work daytime, evening and weekend hours.

Duties and Responsibilities:

  • Assist in the operation of the Ticket Office call center, answering customer phone calls in a professional and efficient manner.
  • Process and fulfill ticket orders for patrons through all modes of sale - walk-in, phone, e-mail, web, mail, fax and concert window.
  • Handle a wide variety of ticketing requests/orders, including single ticket orders, subscription orders and renewals, seat change requests, ticket exchanges, ticket donations, monetary donations, refunds, rental events sold through Ticketmaster.
  • Data entry and database maintenance, including building and updating patron accounts, preventing/merging duplicate patron accounts, updating website logins, entering customer comments, entering brochure and information requests.
  • Work BSO concerts, assisting patrons at the window with ticket purchases and will call pick up.
  • Know about our products and venues in order to answer patron questions and make seating and programming recommendations.
  • Become familiar with our website and its functionality in order to assist patrons with technical issues.
  • Keep the office clean and organized. File will call tickets, get tickets out in the mail quickly and help keep the office well stocked with necessary supplies.

 Qualifications and Capabilities:

  • Ticketing, arts/amusement, or customer service experience required, 1+ years of experience preferred.
  • Knowledge of classical music or the arts a plus.
  • Must possess exceptional customer service and communication skills and be able to interact with patrons in a friendly and professional manner.
  • Ideal candidate will have strong problem solving skills, be willing to navigate difficult customer service scenarios and share our commitment to excellent customer service, team work, and maintaining a professional work environment.
  • Computer skills required. Familiarity with Word, Excel and Outlook preferred.
  • Knowledge of Tessitura, Ticketmaster or similar ticketing software systems a plus.
  • SUNDAY SHIFT REQUIRED. The Sunday shift is typically 11:45am-5:00pm, from September-June. The office is closed on Sundays in the months of July and August.
  • Must be flexible and willing to work daytime, evening and weekend hours. Some holidays required. Must be punctual for all shifts.
  • Must be willing to work at offsite venues on rare occasions (i.e. Oregon Ridge Park, Music Center at Strathmore).

Compensation: Pay starting at $10 per hour, 25 hours per week. Pay commensurate with qualifications and experience.

To Apply: Submit a cover letter and resume to Amy Bruce at abruce@bsomusic.org.

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F-T Institutional Giving Coordinator
Baltimore Symphony

Date Posted: October 26, 2016
Location: Baltimore, MD
URL: www.bsomusic.org/about/employment-opportunities/administrative/institutional-giving-coordinator.aspx

See the above URL for a detailed position description and application instructions.

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F-T Music Program Coordinator
International School of Music

Date Posted: October 14, 2016
Location: Bethesda, MD
URL: www.ismw.org

International School of Music in Bethesda seeks a highly motivated Music Program Coordinator.

Primary Responsibilities:

  • Registering students, scheduling classes, processing payments, & general customer service
  • Organizing recitals
  • Perform accurate data-entry into web-based database of student & teacher attendance
  • Coordinating and maintaining instructor schedule and lessons
  • Overseeing our information system to include reporting, attendance, and student records
  • Handling client phone calls, emails, and walk-in inquiries

Qualifications:

  • Good people skills, positive attitude & strong work ethic
  • Detailed oriented under pressure and tight deadlines
  • Strong organizational skills, and a commitment to follow through with tasks
  • Punctuality, ability to multi task well & ability to handle fast paced work environment
  • Willingness to work as a team player
  • A continuous desire for personal improvement
  • Proficiency with Microsoft Word, Excel, as well as other data entry programs
  • Working knowledge of social media tools and platforms a plus

Hours:

  • Mondays, Wednesdays, Thursdays: 12:20pm-9:05pm
  • Tuesdays: 10am-6:45pm
  • Saturdays: 8:45am-4:15pm

Salary: Commensurate with experience

To Apply: Interested applicants, please email your resume and cover letter to info@usmw.org

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Vacancies at the Levine School

Date: Ongoing
Location: Washington DC area
URL: LevineSchool.org

Description: Applications being accepted for diverse administrative and teaching positions. See Employment Openings at the Levine School.

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Administrative Positions with the Baltimore Symphony

Date: Ongoing
Location: Baltimore, MD
URL: www.bsomusic.org/about/employment-opportunities/administrative.aspx

Follow the above link to view current openings. If a position lacks a posting date or application deadline, contact the BSO to verify that a posted position remains open (many vacancy notices on the BSO site don't include posting dates or application deadlines).

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Kennedy Center Employment Opportunities

Date: Ongoing
Location: Washington, DC

Diverse employment openings in various arts admin. fields are posted on the Kennedy Center site.

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Jobs at Baltimore Office of Promotion & the Arts

Date: Ongoing
Location: 10 E. Baltimore Street, 10th Floor, Baltimore, MD 21202
URL: http://promotionandarts.org/about-us/jobs

See site for current job listings. Opportunities open periodically for full-time, part-time and temporary jobs.

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Administrative Positions - Philadelphia Orchestra

Date of Posting: Ongoing
Location: Philadelphia, PA
URL: http://philorch.org/open-administrative-positions

Visit the above site regularly to discover open positions.

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Administrative Openings - Young Audiences Maryland

Date: Ongoing
Location: Baltimore, MD
URL: http://yamd.org/join-us/internship-and-employment-opportunities/

About: Young Audiences/Arts for Learning, founded in Baltimore in 1950, is the country's foremost arts-in-education non-profit organization. The Maryland chapter of Young Audiences (YAMD) provides over 4,000 arts education opportunities for nearly 200,000 students, artists, and educators throughout the state each year. The staff, board, and teaching artists of YAMD work to generate opportunities for all students to imagine, create and realize their full potential through the arts.

See site for info about current openings.

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Administrative Positions - Mid Atlantic Arts Foundation

Date: Ongoing
Location: 201 N. Charles St., Suite 401, Baltimore, MD 21201
URL: www.midatlanticarts.org/about/employmentinternships

Mid Atlantic Arts Foundation develops partnerships and programs that reinforce artists’ capacity to create and present work, advance access to and participation in the arts, and promote a more sustainable arts ecology.

Mid Atlantic Arts Foundation believes that art is essential, that it has the power to transform individuals and communities, and in so doing helps define our society. Excellence, integrity, service, inclusion, and engagement are fundamental tenets of its commitment to the arts.

We envision a vital arts and cultural sector enriched by the movement of a vibrant and diverse environment of artists and arts organizations engaging audiences across geographic, artistic and institutional boundaries regionally, nationally, and internationally.

The Foundation serves the states and territories of Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, the US Virgin Islands, Virginia, and West Virginia. Additionally, the Foundation engages in national and international work focused on performing arts touring, jazz, and independent filmmakers.

Mid Atlantic Arts Foundation was established in 1979 to promote and support multi-state arts programming. Over the years, MAAF has built a core of program initiatives designed to address specific issues of regional, national and international arts support. We do this by:

  • Expanding access to the arts
  • Exploring new forms of creative expression and presentation
  • Providing leadership in the development of new models and partnerships
  • Expansion of markets for artists and their work
  • Providing resources to enable organizations to expand audiences
  • Exploring new ways for artists and organizations to enhance operational and creative practices
  • Representing best practices in management and governance

Our programming focuses on performing arts touring, jazz, the traditional arts, international engagement, filmmaking and touring, and artist fellowships.

To Apply: See site for vacancy announcements and application instructions - www.midatlanticarts.org/about/employment.html

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