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Arts Administration Opportunities

In addition to browsing the notices below, search for opportunities using the tools on our Job/Opportunity Search page.

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Employers: We post local job notices on this site free of charge that we deem of interest to Peabody students and alumni. We reserve the right to decline to post notices for any reason. Please note that we do not post job notices in which the compensation is not in line with established standards. Internships are posted here. To notify us of local vacancies, please email announcements to mecc@jhu.edu.

Part-Time Coordinator, SING DC!
Children's Chorus of Washington

Date Posted: June 21, 2016 
Application Deadline: July 1, 2016
Location: Washington, DC
URL: www.childrenschorus.com/about-ccw/employment

See URL above for position description and application instructions.

Full-Time PR Coordinator, Classical
Kennedy Center

Date Posted: June 20, 2016 
Application Deadline: June 29, 2016
Location: Washington, DC
URL: http://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp?org=THEKENNC&cws=1&rid=309

See URL above for position description and application instructions.

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Full-Time Patron Services Manager
Maryland Symphony Orchestra

Date Posted: June 16, 2016 (originally posted April 25, 2016). 
Application Deadline: July 16, 2016
Location: Hagerstown, MD
URL: www.marylandsymphony.org/employment-opportunities

See URL above for position description and application instructions.

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Full-Time Member Events Coordinator
Baltimore Symphony

Date Posted: June 16, 2016. Apply promptly.
Location: Baltimore, MD
URL: www.bsomusic.org/about/employment-opportunities/administrative/member-events-coordinator.aspx

Under the direction of the Director of the Annual Fund & Development Operations, the Member Events Coordinator is a vital member of the Baltimore Symphony Orchestra’s Development team handling planning and logistics for all BSO Development Events in the Baltimore area. This position works closely with the Annual Fund, Institutional Giving, and Campaign teams to engage BSO Members and Sponsors at all levels. The Member Events Coordinator will work on a flexible weekly schedule based on the Development Events scheduled each week.

Essential Duties and Responsibilities:

Development

  • Coordinate all department events that enhance the organization’s stewardship efforts.
  • Manage inter-departmental collaboration for events, as needed.
  • Handle BSO Member Event logistics and details.
  • Serve as the Development staff representative at all BSO Member Events.
  • Create and plan the annual member and special events calendar.
  • Coordinate and manage logistics for the annual BSO Celebration Gala.
  • Plan and manage logistics for Governing Members day-long and overnight trips.
  • Work with Manager of the Annual Fund to ensure that donor target groups are encouraged to participate in BSO events and manage fulfillment of donor benefits with the Annual Fund team.
  • Analyze the BSO Member engagement practices and offer creative ideas for enhanced stewardship opportunities.
  • Submit and track annual budget for all Development special events.
  • Coordinate follow-up data entry and analysis after events.
  • Handle the Governing Members Lounge supply and Member Event catering orders.
  • Answer and return calls on the events and membership hotlines.

Inter-departmental

  • Coordinate execution of VIP ticketing for all top-level donors and BSO senior staff including keeping the development staff briefed on current ticketing policies.
  • Coordinate with the BSO Artistic team in securing guest speakers, musicians and artists for events.
  • Attend monthly BSO Event Staff Meetings.
  • Work with Marketing, as needed, to create, schedule, and send email invites and reminders to AF donors using our mail2 email system.
  • Maintain an events checklist for each event to ensure consistency and quality and timely dissemination of event details to all BSO departments.
  • Work independently and with graphic design to create event invitations, mailers and emails.

Qualifications:

Required

  • Bachelor’s degree or equivalent work experience.
  • Flexibility in schedule to work evenings and weekends for events.
  • Demonstrated superior organizational skills, attention to detail, the ability to meet deadlines.
  • Excellent project management, critical thinking, and problem-solving skills.
  • Proficient in Microsoft programs, including but not limited to Excel, Publisher, Word, & Outlook.
  • Ability to communicate clearly and effectively with individuals.
  • Ability and means to travel on a flexible schedule in the Greater Baltimore area.

Preferred

  • A minimum of two (2) years increasingly responsible development experience. At least one (1) year of direct donor stewardship and/or event coordination experience.
  • Ability to participate successfully in a fast-paced, team-orientated constantly changing environment.
  • A background and/or interest in symphonic music.
  • Previous experience with a CRM system, especially Tessitura.

Compensation & Benefits:

  • Competitive salary negotiable, commensurate with qualifications and experience.
  • A benefits package that includes
    • Health insurance - three options to choose from; all at low cost to the employee
    • Dental, Life, and Long-Term Disability Insurance, paid entirely by the BSO
    • Generous paid time off, including annual, personal, and sick leave
    • 403(b) plan option
    • Health Savings Account
    • Flexible Spending Accounts, including Medical and Dependent Care
    • Free and / or discounted tickets to BSO concerts

To Apply: Submit a cover letter and resume to Stephanie Moore, Director of the Annual Fund & Development Operations, at smoore@BSOmusic.org. No phone calls.

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Full-Time Program Manager
Children's Chorus of Washington

Date Posted: June 15, 2016
Application Deadline: July 1, 2016
Location: Washington, DC
URL: www.childrenschorus.com/about-ccw/employment

Summary of Responsibilities: 

  • Day to day office management and support of CCW artistic staff and Board of Directors as needed.
  • Manages chorus calendar and rehearsals, prepares and distributes music to choristers, coordinates chorus retreats, auditions, voice evaluations and other chorus and program activities.
  • Prepares and distributes information about rehearsals, performances and other activities to choristers and families.
  • Provides support at concerts including logistics for choristers, arranges for guest artists as needed, supports artistic director, conductors and accompanists, and coordinates parent volunteers.
  • Manages all aspects of ticket sales for self- produced concerts including on-site box office.
  • In conjunction with Executive Director, helps with planning and execution of international and domestic tours.
  • Recruits and manages interns.

A more in-depth description of the position's responsibilities is listed on the URL above.

Education/Skills Required:

  • Bachelors degree required
  • Strong interpersonal skills with adults and children, including good customer service skills (in- person and on the phone)
  • Working knowledge of Microsoft Office Suite
  • Well-organized and detail-oriented
  • Must be able to work under pressure and meet deadlines, prioritize and manage multiple tasks
  • Experience with ticketing systems and databases preferred
  • Strong writing skills
  • Knowledge of music/choral repertoire a plus
  • Willingness to adapt to new ideas, methods, and systems.

Salary: Commensurate with experience.

To Apply: Please send cover letter explaining why you are interested in and qualified for this position along with your resume to ccw@childrenschorus.com with Program Manager Application in the subject line. Application deadline: July 1, 2016.

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Full-Time Coordinator, Music Programming
Sirius XM Satellite Radio

Date Posted: June 7, 2016. Apply promptly.
Location: Washington, DC
URL: http://siriusxm.jobs/washington-dc/coordinator-music-programming/68DFC75316634B668923B4791A90CB09/job

Position Summary: The entry-level Music Programming Coordinator position provides radio programming support for music channels. Responsible for ensuring all music elements and programs are prepared, edited, loaded and ready to air.

Duties and Responsibilities:

  • Receive daily assignments from leaders of music programming.
  • Gain an understanding of music scheduling software and playback/automation systems.
  • Properly enter song information and non-music elements into playback system and/or music scheduling software while maintaining required BMI/ASCAP and RIAA data, in addition to generating reports as required.
  • Develop an understanding of and perform audio editing for breaks, interviews and specialty shows. This also includes setting mixes/tones that ensures channel material sounds the most appealing based on specific channel(s) sound & genre.
  • Load voice tracks into playback/automation system, monitors for quality control and deletes completed tracks.
  • Ensure on-air hosts receive daily music logs and updated talent schedules from music scheduling software.
  • Monitor assigned specialty programming for content and quality control and ensuring accurate start time(s).
  • On-air Producer ensuring that live music broadcasts air smoothly by maintaining proper audio levels, firing elements at proper times, troubleshooting technical issues under pressure.
  • May assist with writing station sweepers, imaging, promos and selecting specific music.
  • May write, obtain/record, schedule and archive Artist IDs and Interviews.
  • May research, edit and disseminate show prep materials and line copy to on-air talent.
  • Assist with the coordination of music projects by compiling research data, and how to interpret data.
  • May participate in music meetings – may monitor format charts, trade journals and music sales figures to be as knowledgeable as possible about assigned format(s).
  • May screen incoming calls and messages and selectively choose callers and messages to go on-air.
  • May act as liaison to artists during visits and communicate with music labels, as directed by management.
  • Performs other music channel duties as assigned.

Minimum Qualifications:

  • Bachelor’s degree or equivalent experience.
  • 6-12 months of music programming related experience at a satellite, traditional commercial, and/or college radio station.

Requirements and General Skills:

  • Strong interest in learning all aspects of music programming and a desire to grow into a Program Director position.
  • Ability to work independently and as part of a team, supporting colleagues and sharing audio material.
  • Ability to multi-task and shift priorities.
  • Excellent communication and interpersonal skills.
  • Ability to work well with and manage a number of different personalities.
  • Strong organizational skills and attention to details.
  • Ability to be flexible and professional under pressure and deadlines.
  • Self-motivated and proactive.
  • Positive attitude and strong work ethic.
  • Must have legal right to work in the U.S.

Technical Skills:

  • Understanding of digital audio delivery and archiving systems.
  • Strong working knowledge of MS-Office Suite (Word, Excel, PowerPoint, Access).
  • Experience with web content management tools and process.
  • Experience working with scheduling databases or project management software a plus.

To Apply: Apply through the site listed above.

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Full-Time Annual Fund Coordinator
BSO at Strathmore

Date Posted: June 6, 2016
Location: North Bethesda, MD (Baltimore one day per week)
URL: www.bsomusic.org/about/employment-opportunities/administrative/annual-fund-coordinator-bso-at-strathmore.aspx

See site for complete position description and application instructions.

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Part-Time (16-24 Hours/Week) Development Manager
Washington Concert Opera

Date Posted: June 2, 2016. Apply promptly.
Location: Washington, DC
URL: http://concertopera.org

Washington Concert Opera is an established non-profit organization that presents two operas in concert format each season at Lisner Auditorium, on the campus of George Washington University. Additionally, WCO provides education and outreach programs for the DC community and holds special events throughout the year. The Development Manager is central to all WCO fundraising activities and will manage the annual fund, grant writing, and special events. This position also serves as a key member of the WCO staff and an active participant in decisions affecting the organization. The position reports to the Executive Director. Some weekend and evening work is required. 

Responsibilities:

  • General Administration: Hold primary responsibility for maintenance of donor database, ensure gifts are acknowledged and processed in a timely fashion, and maintain calendar of grant and funding deadlines.
  • Research: Explore new and continuing funding opportunities from government, corporate, foundation, and private donor sources.
  • Writing: Compose letters of inquiry, reports and, in consultation with the Executive Director, write funding proposals.    
  • Special events: Coordinate special events. For larger events, work closely with Event Committee and WCO staff. For smaller events, take lead position in planning and organization of the event.
  • Fund Management: Hold main responsibility for the annual fund solicitations, including Year and Season End appeals/requests. Support Executive Director in cultivation and stewardship of current, lapsed, and prospective donors.  

Qualifications:

  • Bachelor’s degree in related field
  • 2-3 years experience in fundraising and development
  • Experience with fundraising database software (PatronManager preferred)
  • Proficiency in MS Office and web-based platforms (Dropbox, GoogleDrive)
  • Excellent oral and written communication, and project management, skills
  • Strong interpersonal skills and the ability to nurture and maintain relationships with stakeholders
  • Ability to work independently and in high-paced environment: entrepreneurial self-starter who is comfortable in a team-oriented setting
  • Outgoing, energetic, and positive personality
  • Interest in the performing arts 

Salary:  Commensurate with experience, at an hourly rate.

To Apply:  Please send a resume and cover letter that addresses your qualifications for this position to info@concertopera.org, with the job title in the subject line. No phone calls please.  

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Public Relations & Social Media Manager
Baltimore Symphony

Date Posted: May 12, 2016
Location: Baltimore, MD
URL: www.bsomusic.org/about/employment-opportunities/administrative/public-relations-social-media-manager.aspx

See site for complete position description and application instructions.

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Full-Time General Manager
American Youth Philharmonic Orchestra

Date Posted: May 12, 2016
Location: Annandale, VA
URL: www.aypo.org/employment-opportunities

Summary: Responsible for coordinating the operations and personnel aspects of the orchestra program: five orchestras, a percussion ensemble, a chamber ensemble program, a harp ensemble, concerts and annual orchestra auditions. Manages communication and correspondence with orchestra membership. Works closely with Operations Manager to oversee logistics of rehearsal space, set-up, and instruments. Supervises the Operations Manager, Assistant Operations Manager, and volunteer staff. See site for details.

Qualifications: The applicant should possess a bachelor’s degree with experience in the performing arts preferred. A background in music is preferred. The ideal candidate will be creative, energetic, collaborative and will interact well with the general public. The applicant should have excellent verbal communication skills and proficient writing and editing skills to compose and/or edit public correspondence. S/he must be self-motivated and be able to manage multiple priorities. The ideal candidate will have proficient computer skills and be able to learn new software quickly.

Technical Skills: Applicant must be proficient in Microsoft Excel, Word and PowerPoint. AYPO is an all Mac office (Mac experience not required). Experience with Salesforce and Squarespace is preferred.

To Apply: Send cover letter, resume, and a list of three references to employment@aypo.org. See site for complete position description: www.aypo.org/employment-opportunities

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Part-Time Communications Manager (20-28 hours/week)
Baltimore School for the Arts

Date Posted: May 11, 2016. Apply Promptly.
Location: Baltimore, MD
URL: www.bsfa.org/careers/jobs

See URL above for position description and application instructions.

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Vacancies at the Levine School

Date: Ongoing
Location: Washington DC area
URL: LevineSchool.org

Description: Applications being accepted for diverse administrative and teaching positions. See Employment Openings at the Levine School.

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Administrative Positions with the Baltimore Symphony

Date: Ongoing
Location: Baltimore, MD
URL: www.bsomusic.org/about/employment-opportunities/administrative.aspx

Follow the above link to view current openings. If a position lacks a posting date or application deadline, contact the BSO to verify that a posted position remains open (many vacancy notices on the BSO site don't include posting dates or application deadlines).

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Kennedy Center Employment Opportunities

Date: Ongoing
Location: Washington, DC

Diverse employment openings in various arts admin. fields are posted on the Kennedy Center site.

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Jobs at Baltimore Office of Promotion & the Arts

Date: Ongoing
Location: 10 E. Baltimore Street, 10th Floor, Baltimore, MD 21202
URL: http://promotionandarts.org/about-us/jobs

See site for current job listings. Opportunities open periodically for full-time, part-time and temporary jobs.

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Administrative Positions - Philadelphia Orchestra

Date of Posting: Ongoing
Location: Philadelphia, PA
URL: http://philorch.org/open-administrative-positions

Visit the above site regularly to discover open positions.

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Administrative Openings - Young Audiences Maryland

Date: Ongoing
Location: Baltimore, MD
URL: http://yamd.org/join-us/internship-and-employment-opportunities/

About: Young Audiences/Arts for Learning, founded in Baltimore in 1950, is the country's foremost arts-in-education non-profit organization. The Maryland chapter of Young Audiences (YAMD) provides over 4,000 arts education opportunities for nearly 200,000 students, artists, and educators throughout the state each year. The staff, board, and teaching artists of YAMD work to generate opportunities for all students to imagine, create and realize their full potential through the arts.

See site for info about current openings.

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Administrative Positions - Mid Atlantic Arts Foundation

Date: Ongoing
Location: 201 N. Charles St., Suite 401, Baltimore, MD 21201
URL: www.midatlanticarts.org/about/employmentinternships

Mid Atlantic Arts Foundation develops partnerships and programs that reinforce artists’ capacity to create and present work, advance access to and participation in the arts, and promote a more sustainable arts ecology.

Mid Atlantic Arts Foundation believes that art is essential, that it has the power to transform individuals and communities, and in so doing helps define our society. Excellence, integrity, service, inclusion, and engagement are fundamental tenets of its commitment to the arts.

We envision a vital arts and cultural sector enriched by the movement of a vibrant and diverse environment of artists and arts organizations engaging audiences across geographic, artistic and institutional boundaries regionally, nationally, and internationally.

The Foundation serves the states and territories of Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, the US Virgin Islands, Virginia, and West Virginia. Additionally, the Foundation engages in national and international work focused on performing arts touring, jazz, and independent filmmakers.

Mid Atlantic Arts Foundation was established in 1979 to promote and support multi-state arts programming. Over the years, MAAF has built a core of program initiatives designed to address specific issues of regional, national and international arts support. We do this by:

  • Expanding access to the arts
  • Exploring new forms of creative expression and presentation
  • Providing leadership in the development of new models and partnerships
  • Expansion of markets for artists and their work
  • Providing resources to enable organizations to expand audiences
  • Exploring new ways for artists and organizations to enhance operational and creative practices
  • Representing best practices in management and governance

Our programming focuses on performing arts touring, jazz, the traditional arts, international engagement, filmmaking and touring, and artist fellowships.

To Apply: See site for vacancy announcements and application instructions - www.midatlanticarts.org/about/employment.html

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