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Arts Administration Opportunities

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F-T Music Program Coordinator
International School of Music

Date Posted: October 14, 2016
Location: Bethesda, MD

International School of Music in Bethesda seeks a highly motivated Music Program Coordinator.

Primary Responsibilities:

  • Registering students, scheduling classes, processing payments, & general customer service
  • Organizing recitals
  • Perform accurate data-entry into web-based database of student & teacher attendance
  • Coordinating and maintaining instructor schedule and lessons
  • Overseeing our information system to include reporting, attendance, and student records
  • Handling client phone calls, emails, and walk-in inquiries


  • Good people skills, positive attitude & strong work ethic
  • Detailed oriented under pressure and tight deadlines
  • Strong organizational skills, and a commitment to follow through with tasks
  • Punctuality, ability to multi task well & ability to handle fast paced work environment
  • Willingness to work as a team player
  • A continuous desire for personal improvement
  • Proficiency with Microsoft Word, Excel, as well as other data entry programs
  • Working knowledge of social media tools and platforms a plus


  • Mondays, Wednesdays, Thursdays: 12:20pm-9:05pm
  • Tuesdays: 10am-6:45pm
  • Saturdays: 8:45am-4:15pm

Salary: Commensurate with experience

To Apply: Interested applicants, please email your resume and cover letter to

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F-T Assistant, Individual Campaigns
Kennedy Center

Date Posted: October 2, 2016
Application Deadline: October 22, 2016
Location: Washington, DC

The Assistant, Individual Campaigns provides administrative support to the Director of Individual Campaigns and works with the Manager of Individual Campaigns in the planning, coordination, and execution of the Annual Trustees’ Fund and The Suzanne Farrell Ballet Advisory Board.  This includes research, cultivation, acquisition, stewardship, and ongoing maintenance of unrestricted and restricted contributions.  The incumbent manages his/her time efficiently, anticipates the needs of the Director and Manager, and takes the initiative to advance campaign strategies.



  • Provide administrative support to the Director of Individual Campaigns, including:
  • Scheduling travel, meetings, and events;
  • Processing all financial transactions for Director, such as reimbursements and travel card maintenance;
  • Facilitating the flow of communication from the Director to three Managers and their teams;
  • Preparing timely and accurate written communication as requested;
  • Providing project support for all Individual Giving teams, at the discretion of the Director;
  • Communicating with donors via phone and email when the Director is not available and at the Director’s request;
  • Providing assistance to the Senior Vice President of Development as needed.


  • Assist in the management of the Annual Trustees Fund, including:
  • Preparing timely and accurate written communication:
  • Drafting all types of correspondence (solicitations, acknowledgments, tax receipts, etc.) of varying length and complexity;
  • Complete timely gift entry forms and ensure accuracy of all billing and contributions;
  • Prepare donor and strategy research projects in support of Campaign goals;
  • Manage office resources and collateral materials;
  • Participating in fundraising and general stewardship:
  • Respond to donor requests for Membership logistics and details;
  • Ensure proper donor recognition across several mediums;
  • Utilizing and maintaining the Tessitura database and other systems;
  • Assisting with donor benefit, cultivation, and auxiliary events:
  • Work closely with Special Events and other Development staff on guest lists, invitations, catering, budget, and overall logistics
  • Coordinate appropriate follow-up following each event.


  • Assist in the management of The Suzanne Farrell Ballet Advisory Board (approx. 10 members) and designated fundraising for TSFB, including:
  • Preparing timely and accurate written communication:
  • Drafting and editing all types of written materials (solicitations, acknowledgments, notes, research briefings, proposals, tax receipts, etc.) of varying length and complexity;
  • Complete timely gift entry forms and ensure accuracy of all billing and contributions;
  • Prepare donor and strategy research projects in support of Campaign goals;
  • Assisting in the production of two meetings per year, including catering, agendas, meeting materials, production requirements, and guest speakers;
  • Planning and executing cultivation events during the Company’s engagement at the Center, working closely with Special Events and other development staff on catering, budget, and overall logistics.


  • Bachelor’s degree required.  An advanced degree in a related field is beneficial.
  • Minimum one to two years development or related experience required.
  • Working knowledge of the performing arts is preferred.

Minimum Skills/Knowledge Required:

  • Superior and professional organizational, written and verbal communication and interpersonal skills.
  • Careful attention to detail and awareness of standard accounting procedures.
  • Ability to foresee development needs, generate work for this position, and multitask efficiently.
  • A clear understanding of the Kennedy Center mission, and an understanding of the ways in which a fundraising operation works within a large and complex institution.
  • Ability to deftly manage many relationships and personality types - both internal among staff members and external among constituents.
  • Ability and confidence to work with moderate supervision.
  • Experience with Tessitura is ideal.

To Apply: Submit cover letter and resume through the Kennedy Center Employment Site (URL listed above).

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P-T Arts and Cultural Programs Assistant
Carlos Rosario International Public Charter School

Date Posted: September 23, 2016
Location: Washington, DC

Join the team at the Carlos Rosario International Public Charter School, and become part of a unique, performance-driven organization that’s been ranked one of the top places to work in DC by the Washington Post in 2015 and 2016. We are a dynamic nonprofit organization that offers exciting opportunities at all levels. The Carlos Rosario School is looking for diverse, multilingual professionals for a variety of rewarding positions.

Primary Purpose of the Job:  The Arts Integration Assistant is responsible for assisting the Creative Arts Integration & Cultural Events Coordinator with arts integration and cultural programming. This is within the Academic department.

Schedule: Part- time, Monday-Thursday 9 am-3:30pm, Friday 9 am-1:30 pm (one evening required)

Location: Harvard Campus/Sonia Gutierrez (SG) Campus

Required Education: Bachelor’s degree in Music, Fine Arts, Dance, or Drama/Theatre

Required Core Competencies:

  • Bilingual in one of the major languages served in the school community (Spanish/ English, French/ English, or Amharic/English preferred).
  • Passion for, and knowledge of, arts integration programming, research, and/or design
  • Strong communication skills; verbal, written and presentation skills.
  • Ability to work independently and as a team player and to function effectively under pressure
  • Proven ability to interact with populations of diverse cultural, social and economic background

To Apply: Apply through the ADP Workforce Now Lob Listing here.

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Executive Assistant
Washington Performing Arts

Date Posted: September 22, 2016
Application Deadline: October 30, 2016 (apply sooner)
Location: Washington, DC

Job Description: The position of Executive Assistant is ideal for someone who thrives in a creative, fast-paced, detail-oriented arts environment. Reporting directly to the President and Chief Executive Officer of this prestigious, highly visible performing arts presenter in Washington, DC, the Executive Assistant will also collaborate regularly with Development Department staff and leadership, and lead selected, special projects. S/he will be expected to interact frequently with board members, community leaders, performing arts professionals, major donors, and staff at all levels.

This self-motivated executive assistant will possess excellent judgment and exceptional communication and administrative skills. The candidate will be a mature and creative problem solver, detail-oriented, discreet, able to multi-task and maintain composure in a fast paced environment. Washington Performing Arts is looking for skill, speed, and accuracy in managing details between and among high priority projects. A background in the arts is essential, and additional experience in fundraising and Tessitura is desirable.


  • Support day-to-day business activities of the CEO (such as scheduling, organization of materials, correspondence, travel arrangements, expenses).
  • Plan and manage systems for smooth operations of the executive office.
  • Help optimize use of CEO’s time by careful planning and coordination.
  • Take minutes at Board, Executive, Finance, and Audit committee meetings, and Task Force meetings.
  • Serve as liaison to the Development Department, when needed, ensuring that the CEO has adequate preparation and materials for fundraising activities.
  • Support CEO in use of technology including monitoring and prioritizing e-mail communication.
  • Assist at Washington Performing Arts events as needed, including functions outside traditional office hours.
  • Collaborate with Development Department staff and Chief Philanthropy Officer on advancing special projects, events, and annual goals.
  • Other duties as assigned.


  • Very strong interpersonal skills.
  • Outstanding organizational skills.
  • Commitment to being a self-starter with a keen understanding of deadlines.
  • Ability to meet high standards of accuracy in working with data.
  • Ability to handle diverse projects and tasks simultaneously.
  • Availability to work irregular hours on a periodic basis.
  • Proficiency in Microsoft Office software and practical experience using databases.
  • Tessitura experience, a plus.
  • Bachelor’s degree.
  • Readiness to make a commitment to the mission of Washington Performing Arts.
  • Knowledge of fundraising is desirable.
  • Background in the performing arts, especially music.

Compensation: Compensation in the low to mid 30s, plus competitive benefits package

To Apply: Please send resume and cover letter to Rebecca Talisman at

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Two Work-Study Positions at the Baltimore Symphony:
BSO Education Assistant
BSO Academy Program Assitant

Date Posted: September 13, 2016
Eligibility: Currently enrolled Peabody student with a work-study award
Location: Baltimore, MD
URL: (position not posted on BSO site)

  • The Education Assistant reports to the Director of Education and Community Engagement.
  • The Academy Assistant reports to the Education Program Coordinator.

Education Assistant Duties:

  1. Communicates with participants of education programs such as OrchKids and BSYO as needed and necessary
  2. Creates email and other communications for the department and various programs as needed
  3. Does research for the education department
  4. Handles logistical and operational needs for education programs and activities; works with volunteers and staff
  5. Other duties as assigned

Academy Assistant Duties May Include Some or All of the Following:

  1. Provides exceptional customer service to current and potential program participants
  2. Assists with the preparation, proofing and mailing of program materials
  3. Provides on-site support for Academy Clinics and Rusty Musician programs
  4. Assists with program recruitment, evaluations and admissions
  5. Tracks participant tuition and fee payments
  6. Coordinates with vendors for program services including catering and merchandise orders
  7. Maintains participant records
  8. Cordinates with BSO musician faculty members to prepare rehearsal/teaching spaces and instruction materials
  9. Other duties as assigned


  1. Music Student at Peabody
  2. Eligible for Work Study through Peabody. (Students without Work-Study awards may contact Sarah Dinin in the Peabody Career Center to apply for an alternative source of funding.)
  3. Substantial knowledge and ability in areas relating to computer literacy, using standard software programs such as Microsoft Word, Excel, PowerPoint, Outlook; ability to learn other software programs as needed; experience with Tessitura software a plus
  4. Strong writing and communication skills
  5. Excellent customer relations skills
  6. Must demonstrate initiative and strong problem resolution and be able to succeed in a fast-paced, team-oriented environment.
  7. Superior organizational skills, attention to detail, ability to meet deadlines.
  8. Ability to handle operational logistics

Pay Rate: $12/hour.

Hours: 9-10 hrs/week during business hours, scheduled according to candidate availability.

Job Dates: Late Sept. 2016 - mid May 2017 (no work hours during Peabody holiday breaks).

To Apply:

  • Education Assistant: Email cover letter & resume to Nicholas Cohen at Use Work-Study Education Assistant for the subject.
  • Academy Assistant: Email cover letter & resume to Johnnia Stigall at Use Work-Study Academy Assistant for the subject.

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Full-Time Chorus Manager
The Choral Arts Society of Washington

Date Posted: September 7, 2016
Location: Washington, DC

See the link embedded in the URL above to view the full position description and application instructions.

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Part-Time Work-Study Positions for Graduate Students
Peabody Music Entrepreneurship & Career Center

Date Posted: August 15, 2016 Reposted September 30, 2016 
Location: Baltimore, MD


  • Staff the MECC reception desk 5-10 hours/week each semester
  • Help schedule career advising appointments and on-campus auditions
  • Assist with the Peabody Musician Referral Service
  • Help Peabody students prepare professional documents and websites
  • Research jobs and other music-related opportunities
  • Facilitate at MECC events
  • Other tasks as assigned


  • Superior oral and written communication skills in English
  • Experience with Windows, Word and Excel as well as website management
  • Demonstrable interest in music career development and entrepreneurship
  • Excellent customer-service skills
  • Detail-oriented and reliable
  • Currently enrolled Peabody graduate students with a work-study award

Schedule: Candidates available at the following times will be most seriously considered:

  • Mondays in the late morning and/or early afternoon
  • Wednesdays in the late morning and/or early afternoon
  • Thursdays in the mid and/or late afternoon

Compensation: $10/hr

To Apply:

  • Submit a comprehensive résumé and brief email cover letter including your available work schedule and the amount of your work-study award to MECC Interim Manager Sarah Dinin at

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Vacancies at the Levine School

Date: Ongoing
Location: Washington DC area

Description: Applications being accepted for diverse administrative and teaching positions. See Employment Openings at the Levine School.

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Administrative Positions with the Baltimore Symphony

Date: Ongoing
Location: Baltimore, MD

Follow the above link to view current openings. If a position lacks a posting date or application deadline, contact the BSO to verify that a posted position remains open (many vacancy notices on the BSO site don't include posting dates or application deadlines).

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Kennedy Center Employment Opportunities

Date: Ongoing
Location: Washington, DC

Diverse employment openings in various arts admin. fields are posted on the Kennedy Center site.

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Jobs at Baltimore Office of Promotion & the Arts

Date: Ongoing
Location: 10 E. Baltimore Street, 10th Floor, Baltimore, MD 21202

See site for current job listings. Opportunities open periodically for full-time, part-time and temporary jobs.

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Administrative Positions - Philadelphia Orchestra

Date of Posting: Ongoing
Location: Philadelphia, PA

Visit the above site regularly to discover open positions.

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Administrative Openings - Young Audiences Maryland

Date: Ongoing
Location: Baltimore, MD

About: Young Audiences/Arts for Learning, founded in Baltimore in 1950, is the country's foremost arts-in-education non-profit organization. The Maryland chapter of Young Audiences (YAMD) provides over 4,000 arts education opportunities for nearly 200,000 students, artists, and educators throughout the state each year. The staff, board, and teaching artists of YAMD work to generate opportunities for all students to imagine, create and realize their full potential through the arts.

See site for info about current openings.

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Administrative Positions - Mid Atlantic Arts Foundation

Date: Ongoing
Location: 201 N. Charles St., Suite 401, Baltimore, MD 21201

Mid Atlantic Arts Foundation develops partnerships and programs that reinforce artists’ capacity to create and present work, advance access to and participation in the arts, and promote a more sustainable arts ecology.

Mid Atlantic Arts Foundation believes that art is essential, that it has the power to transform individuals and communities, and in so doing helps define our society. Excellence, integrity, service, inclusion, and engagement are fundamental tenets of its commitment to the arts.

We envision a vital arts and cultural sector enriched by the movement of a vibrant and diverse environment of artists and arts organizations engaging audiences across geographic, artistic and institutional boundaries regionally, nationally, and internationally.

The Foundation serves the states and territories of Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, the US Virgin Islands, Virginia, and West Virginia. Additionally, the Foundation engages in national and international work focused on performing arts touring, jazz, and independent filmmakers.

Mid Atlantic Arts Foundation was established in 1979 to promote and support multi-state arts programming. Over the years, MAAF has built a core of program initiatives designed to address specific issues of regional, national and international arts support. We do this by:

  • Expanding access to the arts
  • Exploring new forms of creative expression and presentation
  • Providing leadership in the development of new models and partnerships
  • Expansion of markets for artists and their work
  • Providing resources to enable organizations to expand audiences
  • Exploring new ways for artists and organizations to enhance operational and creative practices
  • Representing best practices in management and governance

Our programming focuses on performing arts touring, jazz, the traditional arts, international engagement, filmmaking and touring, and artist fellowships.

To Apply: See site for vacancy announcements and application instructions -

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