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Arts Administration Opportunities

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F-T Office Coordinator & Receptionist
Young Audiences Maryland

Date Posted: February 14, 2017
Location: Baltimore, MD
URL: www.yamd.org/join-us/internship-and-employment-opportunities

Please view the full job description, accessible via the URL listed above, here.

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F-T Ticket Office Associate
Strathmore

Date Posted: February 8, 2017
Application Deadline: February 27, 2017
Location: North Bethesda, MD
URL: www.strathmore.org/about-us/jobs-internships/full-time-ticket-office-associate

The Ticket Office Associate will be responsible for ticket sales and processing, data entry, and providing outstanding customer service with clear and concise communication to patrons. He or she will invest in learning about Strathmore events and operations and be prepared to answer questions and provide in depth information to patrons.

For a full job description, including a full list of responsibilities, qualifications, and application instructions, please view the URL listed above.

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F-T Public Relations Coordinator
Kennedy Center

Date Posted: February 6, 2017
Application Deadline: February 20, 2017
Location: Washington, DC
URL: http://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp;jsessionid=2E21CB63CF571F729C822A37862626C6?org=THEKENNC&cws=1&rid=399

The Public Relations Coordinator will support the PR Department in all activities, assisting in enhancing the public awareness of each specific program and other special projects by generating high impact press coverage of the Kennedy Center’s activities, in a way that positively reinforces its brand and reputation. S/he will serve artists, media, and staff by providing information on events and future programs and assist other departments with institutional and special media events, including red carpet events such as the Mark Twain Prize for American Humor and the Kennedy Center Honors, as well as the season announcement, Kennedy Center Spring Gala, and major press openings.

The Public Relations Coordinator primarily assists the Public Relations Director and representatives by gathering materials for, creating, editing and managing approval of all non-classical performance playbills each season to include Dance, Ballet, and Theater for Young Audiences, Comedy, Jazz, Hip Hop, Education, Special Events and other institutional event playbills. The coordinator would also provide support for the classical press coordinator during times of absence or time-intensive projects, on an as-needed and limited basis.

The Public Relations Coordinator handles sending images and requested materials to press and media as needed and acts as an assistant supervisor to guide the office’s pair of interns in the day-to-day office practices.

The Public Relations Coordinator handles press for program areas such as the Kennedy Center American College Theater Festival, Page-to-Stage New Play Festival, and Theater for Young Audiences Tour with guidance from the Theater Press Representative, International Programming, and Performing Arts for Everyone programming, and Millennium Stage.

The Public Relations Coordinator assists in the development and management of media lists, completes daily monitoring, media reporting and clipping, as well as manages the administrative tasks of budget tracking, invoicing, and occasional contracting, as needed.

The Public Relations Coordinator participates in the development of short and long-term strategic planning for press initiatives, as a part of and under the supervision of the Public Relations team.

Duties and Responsibilities:

40%     The Public Relations Coordinator assists the non-classical press representatives in the gathering of materials and creation of all playbills each season to include Dance, Ballet, Theater for Young Audiences, Comedy, Jazz, Hip Hop, Education, Special Events and other                                institutional event playbills.

20%     The Public Relations Coordinator handles sending images and materials to press and media as needed. S/he also handles patron and outside photo requests. This includes non-commercial photography, and connecting with Legal Counsel, the Director of Public Relations and VP               of Public Relations when needed to create photography/location agreements for parties requesting the Center as a location shoot.

15%     Generates, facilitates and assists with press coverage for performances and special events pertaining to Comedy, Jazz, International programming, Dance and Theater. This includes responsibility for promoting areas such as the Kennedy Center American College Theater                         Festival, Page-to-Stage New Play Festival, and Theater for Young Audiences Tour with guidance from the Theater Press Representative.

15%    Completes daily media monitoring, reporting and clipping. Assists in the development and management of media lists. Manages administrative tasks such as budget tracking, invoicing, and contracting.

5%      Acting as an assistant supervisor to guide the office’s pair of interns in the day to day office practices.

5%      Participates in short and long term strategic planning for press initiatives as a part of and under the supervision of the Public Relations team.

Education/Experience:

  • A Bachelor’s degree is required.
  • 2+ years professional experience in media relations, preferred.
  • Must be familiar with public relations and how the press cycle works.
  • Excellent writing and copy editing skills.
  • Working familiarity of digital media landscape and strategy a plus.

Minimum Skills and/or Knowledge Required: Microsoft Office Suite, be able to learn and adapt to changing technology.

To Apply: Apply through the URL listed above.

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F-T Program Coordinator, 
Domingo-Cafritz Young Artist Program
Washington National Opera

Date Posted: January 31, 2017
Location: Washington, DC
URL: http://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp?org=THEKENNC&cws=1&rid=397

This position will work under the direction of the Director of the Domingo-Cafritz Young Artist Program on the short- and long-term planning of the Domingo-Cafritz Young Artist Program’s activities and will manage the day-to-day operations of the Program. Additionally, this position will assist in the planning of the American Opera Initiative and will be responsible for coordinating schedules, travel, and other logistics related to the American Opera Initiative.

Duties and Responsibilities:

75%   Management of the day-to-day affairs and administrative needs of the program, including scheduling, budgeting, payroll, and coordination of activities with visiting teaching artists.

  • Create daily schedule and update calendars
  • Point of contact for young artists and faculty
  • Organize travel and accommodation for visiting artists
  • Process weekly fees and payment requests
  • Coordinate ancillary events and annual audition tour      

20%   Assist with the administrative needs of all aspects of the American Opera Initiative.

  • Recruitment and application process
  • Coordinate workshops

5%    Maintain documentation of all program activities and oversee the content of the Domingo-Cafritz Young Artist Program section on the Kennedy Center website.

Education/Experience:

  • Bachelor’s degree required.
  • Minimum 1-2 years working in arts management or at a performing arts institution with proven success.
  • Background in music and knowledge of operatic repertoire is a plus.

Minimum Skills and/or Knowledge Required:

  • Superior administrative, organizational, planning and problem solving skills
  • Familiarity with basic bookkeeping procedures.
  • Excellent oral, written, and interpersonal skills.

To Apply: Apply through the URL listed above.

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P-T Operations Manager
Baltimore Chamber Orchestra

Date Posted: January 18, 2017
Start Date: June 1, 2016 (possibly earlier)
Location: Baltimore, MD
URL: https://thebco.org/about/auditions-employment.html

Organization: Baltimore Chamber Orchestra, branded as BCO Baltimore’s Intimate Classical Orchestra, is a premiere professional ensemble, performing four concerts annually under the direction of music director Markand Thakar at Towson’s Goucher College. BCO also hosts annual intensive conducting programs in December and June for professionals from around the world.

Requirements: BCO’s Operations Manager will be self-motivated and highly organized. Bachelor’s degree required (may also be in process of receiving degree). Experience managing library or catalog highly desired. Musical background desired but willing to train the right candidate.

Candidate must be available beginning on June 1st, 2016.

Duties and Responsibilities: The Operations Manager is responsible for coordinating all operational functions of the Baltimore Chamber Orchestra in a smooth, efficient, effective and fiscally responsible manner. The Operations Manager reports to both the executive director and the music director. S/he is responsible for record keeping, preparation of payroll and other records, musician scheduling, hiring of substitute and additional musicians and coordination of auditions, all in accordance with the CBA. Librarian responsibilities include – in consultation with the Music Director – ordering, distributing, collecting, filing and returning music; overseeing the bowing process and maintaining the library. The Operations Manager also may take on additional administrative or office responsibilities as needed.

Hours: The operations manager has set hours (agreed upon with Executive Director and Music Director), a 1 hour weekly staff meeting with the Executive Director and attends the orchestra services. It is expected that the responsibilities will take an average of 9-10 hours per week over the course of the season, with some weeks requiring considerably more and some considerably less.

Compensation: $666 per month $8,000 per year (This is a contract position)

To Apply: Please electronically submit (via e-mail) a résumé and a cover letter that describes your interest and qualifications for the position to: ams@thebco.org. PDF only. Please put "Operations Manager Search" in the subject line.

All applications will be treated as confidential. No mailed materials or phone calls.

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F-T Managing Director
Community Concerts at Second

Date Posted: January 10, 2017
Location: Baltimore, MD
URL: www.communityconcertsatsecond.org

Community Concerts at Second seeks a full-time Managing Director. Currently the organization presents a schedule of 16 live concerts on Sunday afternoons and evenings from September through June. Concerts are held at Second Presbyterian Church at 4200 Saint Paul Street.  Previous Managing Directors served as independent contractors in a part-time capacity. This new position is a full time employee with the expectation that the successful candidate will be an active partner and devote significant time and effort with the Board to enhance awareness of the Series in the community and increase both audience size and fundraising.

General Description:  The Managing Director is responsible for the day to day operations and management of the organization. This includes: marketing and production of concerts; fundraising; as well as financial management and reporting. Financial matters are undertaken with support from a part-time (contractual) bookkeeper and the Board’s Treasurer. The Managing Director reports to the President of the Governing Board regarding all aspects of the position and works closely with the Chair of the Music Committee with regard to the operations of that Committee and contracting with artists and interacting with the Baltimore Symphony Orchestra (BSO). 

Community Concerts does not have formal office space, but makes use of our concert venue at Second Presbyterian to receive mail. The Managing Director will need to provide their own work space and equipment. Working hours are flexible but require attendance at Board and committee meetings (which may occur on weekends or evenings), as well as rehearsals and Sunday concerts. 

Salary: Competitive with similar non-profit arts organizations in the area and commensurate with experience. 

Qualifications:  The ideal candidate will possess or demonstrate:

  • a Bachelors degree; post-graduate education in music or non-profit management is preferred; 
  • minimum of 2 to 4 years of relevant experience with an arts or other non-profit organization;
  • active membership in the Baltimore musical or arts community; 
  • strong written and verbal communication skills as well as command of social media;
  • proficiency in MS Word, Excel and Quickbooks;
  • proven initiative and flexibility in managing an organization.

Responsibilities:  Specific duties and responsibilities include: 

I.  Artistic Matters

  • Provides support for the Music Committee which includes: oversight of press kit review and selection of artists for the afternoon concerts, all aspects of contracting, as well as serving as principal liaison with BSO artistic directors for the candlelight concerts. (Committee meets approximately 6 times per year), and coordinates activities related to the annual Wonderlic Competition.
  • Supervises production of concerts, including:  rehearsals, set up, break down and management of performers.

II. Operations

  • Markets the concert series in the local and regional media through multiple traditional and social media channels
  • Manages production and distribution of season brochure (mailer), program guide, Sonata, and BSO biography pamphlet...
  • Manages the fundraising/development activities of the Board.
  • Performs routine administrative duties related to the organization including: correspondence, email, answering phone and voice mails, oversight of financial transactions and reporting (including review of  invoices for payment , preparation of an annual budget) and preparation of materials for Board meetings. 

To Apply: Applicants should send a cover letter (including salary expectations) and resume to Beth Felder at ccmandir2017@gmail.com or:

Community Concerts at Second
4200 Saint Paul Street
Baltimore, MD 21218

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Vacancies at the Levine School

Date: Ongoing
Location: Washington DC area
URL: LevineSchool.org

Description: Applications being accepted for diverse administrative and teaching positions. See Employment Openings at the Levine School.

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Administrative Positions with the Baltimore Symphony

Date: Ongoing
Location: Baltimore, MD
URL: www.bsomusic.org/about/employment-opportunities/administrative.aspx

Follow the above link to view current openings. If a position lacks a posting date or application deadline, contact the BSO to verify that a posted position remains open (many vacancy notices on the BSO site don't include posting dates or application deadlines).

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Kennedy Center Employment Opportunities

Date: Ongoing
Location: Washington, DC

Diverse employment openings in various arts admin. fields are posted on the Kennedy Center site.

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Jobs at Baltimore Office of Promotion & the Arts

Date: Ongoing
Location: 10 E. Baltimore Street, 10th Floor, Baltimore, MD 21202
URL: http://promotionandarts.org/about-us/jobs

See site for current job listings. Opportunities open periodically for full-time, part-time and temporary jobs.

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Administrative Positions - Philadelphia Orchestra

Date of Posting: Ongoing
Location: Philadelphia, PA
URL: http://philorch.org/open-administrative-positions

Visit the above site regularly to discover open positions.

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Administrative Openings - Young Audiences Maryland

Date: Ongoing
Location: Baltimore, MD
URL: http://yamd.org/join-us/internship-and-employment-opportunities/

About: Young Audiences/Arts for Learning, founded in Baltimore in 1950, is the country's foremost arts-in-education non-profit organization. The Maryland chapter of Young Audiences (YAMD) provides over 4,000 arts education opportunities for nearly 200,000 students, artists, and educators throughout the state each year. The staff, board, and teaching artists of YAMD work to generate opportunities for all students to imagine, create and realize their full potential through the arts.

See site for info about current openings.

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Administrative Positions - Mid Atlantic Arts Foundation

Date: Ongoing
Location: 201 N. Charles St., Suite 401, Baltimore, MD 21201
URL: www.midatlanticarts.org/about/employmentinternships

Mid Atlantic Arts Foundation develops partnerships and programs that reinforce artists’ capacity to create and present work, advance access to and participation in the arts, and promote a more sustainable arts ecology.

Mid Atlantic Arts Foundation believes that art is essential, that it has the power to transform individuals and communities, and in so doing helps define our society. Excellence, integrity, service, inclusion, and engagement are fundamental tenets of its commitment to the arts.

We envision a vital arts and cultural sector enriched by the movement of a vibrant and diverse environment of artists and arts organizations engaging audiences across geographic, artistic and institutional boundaries regionally, nationally, and internationally.

The Foundation serves the states and territories of Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, the US Virgin Islands, Virginia, and West Virginia. Additionally, the Foundation engages in national and international work focused on performing arts touring, jazz, and independent filmmakers.

Mid Atlantic Arts Foundation was established in 1979 to promote and support multi-state arts programming. Over the years, MAAF has built a core of program initiatives designed to address specific issues of regional, national and international arts support. We do this by:

  • Expanding access to the arts
  • Exploring new forms of creative expression and presentation
  • Providing leadership in the development of new models and partnerships
  • Expansion of markets for artists and their work
  • Providing resources to enable organizations to expand audiences
  • Exploring new ways for artists and organizations to enhance operational and creative practices
  • Representing best practices in management and governance

Our programming focuses on performing arts touring, jazz, the traditional arts, international engagement, filmmaking and touring, and artist fellowships.

To Apply: See site for vacancy announcements and application instructions - www.midatlanticarts.org/about/employment.html

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