Arts Administration Opportunities
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Part-Time Large Ensemble Manager(s)
Date Posted: August 24, 2016
Start Date: September 2016
Location: Baltimore, MD (Peabody Campus)
Description: The Peabody Preparatory seeks a manager - or managers - for its five large ensembles: Peabody Youth Orchestra (PYO) and Young Artists Orchestra (YAO), Peabody Wind Orchestra (PWO) and Peabody Wind Band (PWB) and Preparatory String Ensemble (PSE).
Reporting directly to the Youth Orchestra Conductor and/or Wind Orchestra Conductor as well as the Preparatory Executive Director, the manager(s) provide support to the conductors of the Young Artists' Orchestra, Wind Band, and String Ensemble as assigned.
Ensembles rehearse each Saturday from 12:30 – 6:30 during the fall and spring Preparatory semesters; duties will be split between all five ensembles as needed and if multiple hires are made, hours will be adjusted accordingly.
Duties: Keeps written weekly attendance records for PYO, YAO, PWO, and PWB following up with parents and students as needed to enforce the policy. The manager maintains a file of e mail, phone messages and notes regarding absences, accessible by all conductors (google drive). Monitors ensemble rosters distributed by the registrar and sends to the registrar names of students who are not on the roster.
Receives music from Ensemble Office and maintains and stores extra parts. Creates and distributes parts and folders to PYO and PWO players and collects them following performances. Communicates set up information to the Stage Manager prior to noon the Wednesday prior to Saturday's rehearsal.
Coordinates with the conductors to prepare and deliver complete concert program information (conductor bio, student/soloist bio, program and program notes) to the Preparatory Communications Coordinator four weeks prior to concert. Is present during all performances and dress rehearsals for all orchestras (when dress rehearsals are at the same time, rotate between as needed, with consultation with the conductors
Runs and helps organize auditions for all ensembles: Spring, first Saturday after Memorial Day; Fall, Thursday and Friday evening plus Saturday and Sunday all day of the last weekend in August.
Performs other responsibilities as requested by the conductors and the Executive Director.
Hours: 8-10 per week.
Qualifications: Candidates must have work experience with large ensembles, preferably some working with youth in an educational setting.
Location: All activities take place on the Peabody campus in the Mt. Vernon neighborhood of Baltimore.
Compensation: Commensurate with experience.
To Apply: Interested candidates should send a cover letter, resume, and contact information for three references to firstname.lastname@example.org. If you have any questions, feel free to contact the Preparatory Executive Director’s Office by phone at 667-208-6641. Position is open until filled.
Full-Time Community Programs Coordinator
Date Posted: August 18, 2016
Start Date: Immediate
Location: Baltimore, MD
Baltimore’s Center Stage seeks candidates for the position of Community Programs Coordinator. The position works within Center Stage’s Artistic Department and is responsible for oversight of all community programs and management of a seasonal community programs intern.
Center Stage is one of America's premier regional theaters. It is an artistically driven institution committed to engaging, educating, and expanding the horizons of diverse audiences through challenging, bold, thought-provoking classical and contemporary theater. Led by Artistic Director Kwame Kwei-Armah OBE and Managing Director Michael Ross, Center Stage is the State Theater of Maryland. Center Stage is committed to building a diverse community of staff and interns. Individuals from underrepresented groups are encouraged to apply.
- Oversee Center Stage's efforts for staff, visiting artists, and work on stage to engage with our community and integrate Center Stage with life in Baltimore and the region
- Coordinate and produce Center Stage's Mobile Unit, including establishing and maintaining ongoing relationships with host organizations
- For particular productions, develop and manage post-show discussion group
- Serve as liaison to special community partner organizations (Seat Share, The Samaritan Women at present) and local arts partners
- Assist marketing with connections to community groups/networks, as well as programming from time to time for affinity group event night
- Develop various programming that intersects with, illuminates, or reflects the work on stage
- Working with events and rentals coordinator, oversee the free use of Center Stage space for partner community groups
- Sit on and participate in Center Stage's internal Partnerships Committee
- Oversee Community Programs budget
- Participate in organizational strategic planning, and from time to time provide community program reports at Board meetings
- Work closely with Artistic, Education, and Audience Development Departments and Managing Director
- Participate in Cabinet level discussions
Reports to: Artistic Director.
Requirements: Minimum of 3 years of arts related community building experience.
To Apply: Send resume, cover letter, and two writing samples to email@example.com. Please write “Community Programs Coordinator” in the subject line.
Part-Time Work-Study Positions for Graduate Students
Peabody Music Entrepreneurship & Career Center
Date Posted: August 15, 2016
Priority Application Deadline: Sept. 1, 2016
Location: Baltimore, MD
- Staff the MECC reception desk 8-10 hours/week each semester
- Help schedule career advising appointments and on-campus auditions
- Assist with the Peabody Musician Referral Service
- Help Peabody students prepare professional documents and websites
- Research jobs and other music-related opportunities
- Facilitate at MECC events
- Other tasks as assigned
- Superior oral and written communication skills in English
- Experience with Windows, Word and Excel as well as website management
- Demonstrable interest in music career development and entrepreneurship
- Excellent customer-service skills
- Detail-oriented and reliable
- Currently enrolled Peabody graduate students with a work-study award
- Submit a comprehensive résumé and brief email cover letter including the amount of your work-study award to MECC Director Gerald Klickstein: firstname.lastname@example.org
- Priority Application Deadline: 5:00 p.m., Sept. 1, 2016 (applications accepted until all positions filled)
Full-Time Programs and Resources Associate
Association of Performing Arts Presenters (APAP)
Date Posted: August 15, 2016
Location: Washington, DC
The Association of Performing Arts Presenters, the largest national service and advocacy organization for the performing arts with more than 1,600 members worldwide, currently seeks a candidate for the position of Programs and Resources Associate.
The Programs and Resources Associate is responsible for providing basic support services for development activities of the organization that include the re-granting and professional development programs. Responsibilities include tracking and processing applications, payments and reports in conjunction with the organization’s re-grants and travel awards programs. Coordinate logistical arrangements and compile and distribute notes from meetings, forums, panels, webinars and other professional development activities. Strong organizational and communication skills are required along with the ability to work independently or in a team environment. Background, training or experience in the performing arts and/or nonprofit education organizations highly desirable.
Development / Resources
- Assist with the preparation and submission of proposals and post-award administration of foundation and government grants (to include assisting with the preparation and submission of progress and final reports)
- Issue acknowledgement letters and track contributed income from individual donors (including contributions to endowments)
Re-Granting Programs / Professional Development
- Assist the Programs Manager with response to questions or requests for information from prospective applicants/participants
- Track and process payments for grantees according to payment schedules (includes travel stipends for the Cultural Exchange Fund)
- Work with department staff to ensure grantee compliance with all award requirements
- Coordinate logistics and the preparation of materials for meetings that include panel reviews, grantee meetings, and professional development program activities (e.g. workshops, webinars, forums, and related educational activities)
- Assist in the preparation and dissemination of all educational and evaluation materials for the professional development program at the APAP|NYC conference
- Assist with tracking expenses and collecting speaker information associated with the professional development program at the annual conference
- Prepare and process payments for faculty, panelists, and consultants
General Department and Organizational Support
- Prepare and maintain all check requests for the department and review monthly ledger reports from the finance department to ensure payments are correctly allocated in line with programs budgets
- Organize and maintain records associated with departmental projects and programs
- Work in coordination with other departments on grant related and professional development activities, including communications and promotion timelines and strategies
- Compile, prepare and distribute notes from Program Department initiatives (convenings, panels, task force, committee meetings, forums, etc.)
- Work with staff to coordinate web development and maintenance efforts.
- Assist with data entry in the Customer Relationship Management system (CRM) and other grantee databases
- Assist with front desk reception and customer service duties
Requirements/Skills, Knowledge and Abilities:
- Bachelor’s degree with at least 2 years of solid administrative support services experience in an arts or related non-profit organization
- Familiarity with the maintenance of applicant and grantee databases and financial records associated with grants administration
- Experience with Association Management Software; membership or customer relationship database, and other support services requirements for a non-profit organization, including a solid working knowledge of the Microsoft Office software and applications for developing database-driven participant lists, name badges, and other printed materials in conjunction with meetings and conferences
- Excellent communications skills (verbal and written) and customer service skills
- Self-starter with good problem-solving skills and the ability to manage and prioritize several projects or assignments at one time
- Ability to work independently and as a team member
- Ability to work with all levels of the organization and across sectors.
- Experience and passion for the performing arts and their sustainability highly desired
To Apply: nterested applicants should email a cover letter outlining qualifications, resume and references for confidential consideration to email@example.com. Please include “Programs and Resources Associate” in the subject line. No phone calls please.
Date Posted: August 11, 2016
Application Deadline: August 30, 2016
Location: Bethesda, MD
Position Summary Statement: The Communications/Publications Coordinator plays a critical role on Strathmore’s Communications and Marketing team. Major responsibilities include designing and creating marketing collateral, writing promotional copy and editorial content, coordinating with artist management and managing artist materials, assisting with media relations efforts, and contributing to the overall success of Strathmore’s outreach efforts. This position requires a diverse set of skills and provides excellent experience in marketing, communications, and design.
Publications, Copywriting, and Design (40%)
- Lay out posters, postcards, flyers, and other template-based materials to promote Strathmore events, ensuring effectiveness and brand standards.
- Contribute to content for Strathmore publications such as the quarterly newsletter.
- Research artists to identify compelling content for publication in digital programs or social media.
- Write or refine marketing copy for a variety of performances and events.
- Proofread and edit Strathmore publications.
- Assist in defining and ensuring consistency of the organization’s voice throughout channels.
- Design graphics for web and email and lay out simple publications such as posters and flyers using Photoshop, InDesign, and other publishing software.
- Act as the main marketing contact for AMP by Strathmore events. Coordinate with artist management, gather materials, prepare bios and other content, and produce basic marketing materials for use by the rest of the team.
- Manage on site marketing opportunities at AMP including print and digital posters, rack cards and other take-along collateral, stage slide shows, and scripts.
Media Relations Liaison (15%)
- Contribute to PR strategy and work with outside firm to prepare information, releases, and content for press pitches.
- Coordinate and be on site as needed for media interviews, live web chats, photo opportunities, and TV and radio appearances.
- Maintain Strathmore’s presence on media, arts, and events calendars and list-servs in the community.
- Update and maintain website press pages.
- Collect and meticulously maintain Strathmore’s press clip files and archives.
- Schedule photographers as required and manage Strathmore’s photo archive.
General Duties (10%)
- Attend weekly marketing meetings and provide input into marketing and communications strategy, goals, and objectives.
- Work at Strathmore events and festivals in rotation with other staff.
- Contribute time and ideas to Strathmore’s grassroots marketing efforts.
Other duties as assigned.
Accountabilities: Satisfactory completion of this job includes successfully:
- Creating high quality content and marketing materials with efficiency to help Strathmore meet sales and attendance goals.
- Keeping track of timelines, sale dates, and deadlines and ensuring work is done and materials are collected in time to meet them.
- Contributing creative ideas to help boost communications efforts.
- Stay on top of artist news and look for opportunities to connect with audiences through content.
- Maintaining positive relationships with fellow staff, customers, partners, vendors, and volunteers.
Standards of Performance:
- Demonstrates excellent organizational and problem solving skills.
- Creates effective, error-free, well designed materials that produce results.
- Contributes ideas to improve effectiveness and quality of marketing efforts.
- Exhibits a professional appearance and deportment.
- Employs excellent communication skills.
- Displays high degree of dependability and reliability.
Qualifications: BA or equivalent; at least 1-2 years of experience (including internships) in communications, marketing, and/or publications management; strong written and verbal communication skills; understanding of design and production; proficiency with Adobe Photoshop and InDesign; experience with web content management systems and/or HTML is preferred; exceptional organizational skills; acute attention to detail; desire to grow, learn, and contribute to a team.
Status and Salary: This is a non-exempt, salaried position. Salary is commensurate with experience, ranging from the mid to upper-30,000s.
To Apply: To apply for this position, please submit prior to August 30, the following items:
- Cover letter including salary requirement
- If submitting your application electronically, the email SUBJECT line must contain the words “Communications/Content Coordinator.” Only qualified applicants will be contacted. Please direct all submissions to: Human Resources, firstname.lastname@example.org
Volunteer Jr. Board Member Positions
Shriver Hall Concert Series
Date Posted: August 9, 2016
Application Deadline: Sept. 6, 2016
Location: Baltimore, MD
SHCS is continuing its program to give students the opportunity to serve as Junior Board Members and learn from the Series Board of Directors, Executive Director and staff how an organization such as ours functions. By serving alongside Board members, students will be immersed in our organization and culture, will get first-hand contact with Board members and staff, and have the opportunity to be part of a highly functioning organization.
Below are the criteria we have established for Junior Board Members:
- One year non-voting position with option for second year
- Must be a student studying or engaged in Music, Business, or Arts Administration
- Must be willing to network on behalf of SHCS
Junior Board Members will be expected to attend four Board meeting in the 2016-17 season. Meetings take place Tuesdays at 5:00 pm in the Mason Hall Board Room on the Homewood Campus of The Johns Hopkins University. Tentative schedule: Sept. 13 & Dec. 13, 2016; Feb. 7 & May 9, 2017
Junior Board Members also have the option to attend Committee meetings and will be provided with free tickets to all Series concerts upon request -see the schedule at shriverconcerts.org.
To Apply: All students who fit our criteria and are interested in pursuing this opportunity should send to SHCS Operations Manager Devon Maloney (email@example.com) by September 6, 2016 their resume and briefly answer (no more than two pages total) the following questions:
- Please tell us why the opportunity to be a member of the Shriver Hall Concert Series Junior Board interests you and what you are hoping to gain from this experience.
- SHCS has a long and successful history of presenting the world’s great chamber ensembles and classical music artists. Given the ever expanding diversity of the region it serves, what are your thoughts about future programming and outreach possibilities for the Series?
Full-Time Education Coordinator
Date Posted: August 9, 2016
Location: Baltimore, MD
The Creative Alliance is Baltimore’s premier multi-arts venue with a mission to present and promote artists, performers and filmmakers; engage diverse audiences; and improve the quality of life in Baltimore City through community based arts and education programs.
The following are illustrative tasks and outcomes for the Education Coordinator. Each year as the Creative Alliance defines its action plan, the deliverables for this position will be aligned with our strategies.
The Education Coordinator is responsible for:
- Assisting the Education Director in developing visual and performance arts programming for youth at Creative Alliance and other locations throughout Baltimore. These locations include schools, community centers, and other public and private spaces.
- Supporting all Creative Alliance workshops on and off site. This includes hiring, training, and supporting program staff throughout the course of the program.
- Ordering supplies for all Youth Education Programs
- Tracking budget expenses for Youth Programs in coordination with Education Director
- Coordinating lantern making for The Great Halloween Lantern Parade & Festival and surrounding community workshops
- Manages and develops the school tour program and activities at the Creative Alliance in coordination with Exhibitions Manager.
- Assisting Education Director with grant application, reports, and program evluation
- Manages Education department intern, teaching artists, and support staff.
- Creates graphic media advertising for youth and family workshops
- College degree with a concentration in studio art and/or education; teaching and administrative experience
- Experience teaching in classroom or after-school program environment
- Experience mentoring youth
- Excellent verbal and writing skills
- Strong desire to work with city youth
- Experience working with youth and families of diverse ages and ethnicities
- Experience working with community based arts programming
- Resourceful, flexible, reliable personality and a team player
- Ability to work with and support teachers to help them fully develop their ideas
- Reliable transportation
- Ability to work flexible including weekends and evenings if needed
Preferred Skills: Proficient in Adobe Design Suite; Bi-lingual Spanish-English
This is a salaried, full time position with benefits. The Education Coordinator reports directly to the Education Director, but works collaboratively with the entire staff.
To Apply: Email a resume and cover letter to firstname.lastname@example.org.
Full-Time Operations Manager
Washington Concert Opera
Date Posted: August 8, 2016
Start Date: Flexible, preferably between September 1 and October 31, 2016
Location: 2437 15th Street NW, Washington, DC 20009
Washington Concert Opera (WCO) is a 30-year old non profit organization that presents two opera productions in concert format each year in Lisner Auditorium (on the campus of George Washington University). In addition, WCO provides education programs for the community and holds special fundraising events.
Overview of Position: This position is central to all WCO activities. It is a perfect opportunity for someone who is highly organized, a fast learner, and who enjoys the performing arts. Some weekend and evening work required.
- Hold primary responsibility for telephones, mail, computers and information systems.
- Main point of contact for patrons and donors; respond to patron inquiries in a polite and professional manner.
- Create reports in Patron Manager to be used for direct mail promotions, donation campaigns, ticketing reports, etc.
- Coordinate all WCO ticket sales, including subscription renewals, and maintain WCO’s customer relationship management system, Patron Manager.
- Prepare all checks and credit card processing and submit for bank deposit.
- Coordinate, assist in writing, and distribute monthly eNewsletter via Constant Contact.
- Coordinate elements of performance program and prepare for printing.
- Maintain website including creating event listings and online ticketing pages.
- Create discount ticket offers for performances.
- Coordinate artist travel and accommodations through WCO’s travel agent.
- Create artist contracts and ensure execution.
- Assist Executive Director in planning and executing annual spring gala, a 200 person event that includes a seated three course meal, performance, and fundraising silent auction.
- Assist Executive Director in planning other smaller fundraising events including cast parties, meet the artist cocktail hours, and WCO’s annual brunch.
- Other duties as assigned
- Professional demeanor, positive attitude and customer service experience.
- Attention to detail, ability to multitask, organizational skills and creativity.
- Articulate and possesses good writing skills.
- Past experience in similar role preferred.
- Facility with Patron Manager, accounting systems and design programs is a plus.
Compensation: $35,000-$40,000 commensurate with experience.
To Apply: Send resume and cover letter that addresses your qualifications for this position to email@example.com. Applications will be reviewed in the order they are received.
Vacancies at the Levine School
Location: Washington DC area
Description: Applications being accepted for diverse administrative and teaching positions. See Employment Openings at the Levine School.
Administrative Positions with the Baltimore Symphony
Location: Baltimore, MD
Follow the above link to view current openings. If a position lacks a posting date or application deadline, contact the BSO to verify that a posted position remains open (many vacancy notices on the BSO site don't include posting dates or application deadlines).
Kennedy Center Employment Opportunities
Location: Washington, DC
Diverse employment openings in various arts admin. fields are posted on the Kennedy Center site.
Jobs at Baltimore Office of Promotion & the Arts
Location: 10 E. Baltimore Street, 10th Floor, Baltimore, MD 21202
See site for current job listings. Opportunities open periodically for full-time, part-time and temporary jobs.
Administrative Positions - Philadelphia Orchestra
Date of Posting: Ongoing
Location: Philadelphia, PA
Visit the above site regularly to discover open positions.
Administrative Openings - Young Audiences Maryland
Location: Baltimore, MD
About: Young Audiences/Arts for Learning, founded in Baltimore in 1950, is the country's foremost arts-in-education non-profit organization. The Maryland chapter of Young Audiences (YAMD) provides over 4,000 arts education opportunities for nearly 200,000 students, artists, and educators throughout the state each year. The staff, board, and teaching artists of YAMD work to generate opportunities for all students to imagine, create and realize their full potential through the arts.
See site for info about current openings.
Administrative Positions - Mid Atlantic Arts Foundation
Location: 201 N. Charles St., Suite 401, Baltimore, MD 21201
Mid Atlantic Arts Foundation develops partnerships and programs that reinforce artists’ capacity to create and present work, advance access to and participation in the arts, and promote a more sustainable arts ecology.
Mid Atlantic Arts Foundation believes that art is essential, that it has the power to transform individuals and communities, and in so doing helps define our society. Excellence, integrity, service, inclusion, and engagement are fundamental tenets of its commitment to the arts.
We envision a vital arts and cultural sector enriched by the movement of a vibrant and diverse environment of artists and arts organizations engaging audiences across geographic, artistic and institutional boundaries regionally, nationally, and internationally.
The Foundation serves the states and territories of Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, the US Virgin Islands, Virginia, and West Virginia. Additionally, the Foundation engages in national and international work focused on performing arts touring, jazz, and independent filmmakers.
Mid Atlantic Arts Foundation was established in 1979 to promote and support multi-state arts programming. Over the years, MAAF has built a core of program initiatives designed to address specific issues of regional, national and international arts support. We do this by:
- Expanding access to the arts
- Exploring new forms of creative expression and presentation
- Providing leadership in the development of new models and partnerships
- Expansion of markets for artists and their work
- Providing resources to enable organizations to expand audiences
- Exploring new ways for artists and organizations to enhance operational and creative practices
- Representing best practices in management and governance
Our programming focuses on performing arts touring, jazz, the traditional arts, international engagement, filmmaking and touring, and artist fellowships.
To Apply: See site for vacancy announcements and application instructions - www.midatlanticarts.org/about/employment.html
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