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Policies

Academic Policies

The Peabody Preparatory of The Johns Hopkins University reserves the right to withdraw any course listed due to insufficient enrollment. Unless registered students are notified prior to the beginning of the semester, every class listed in the catalog will meet one time before cancellation.

Students demonstrating substandard work, inadequate preparation, lack of motivation, incomplete homework, poor attendance, or lack of practice may be placed on academic probation. If a student on academic probation fails to show significant improvement, the student may be expelled. In this case, the family forfeits all monies paid to the Preparatory for that semester.

The Preparatory reserves the right to dismiss any student without being placed on probation due to lack of interest or progress, frequent absence (more than three), frequent tardiness, behavioral problems, delinquency in payment of fees, and/or failure to abide by school policies.

Class attendance is mandatory. Regular attendance in classes and lessons is essential for student progress. Students should notify their teacher(s) of absence by contacting them directly at least 24 hours in advance. For last-minute emergencies, during office hours contact the appropriate Preparatory office to see if a message can be placed in the teacher's mailbox. Instructors are not available to come to the phone, and staff will not interrupt a lesson or class to deliver a message. For more information concerning student responsibilities regarding absence, tardiness, lesson make-up, and faculty policies regarding make-ups, please refer to the Preparatory Music Student Handbook.

Students are scheduled for placement interviews on a first-come, first-served basis. They are assigned to teachers according to schedule, campus, playing level and teacher availability. Continuing students who fail to register during the early enrollment period may forfeit the right to their pre-existing lesson time. It is the student's responsibility to be aware of and comply with all registration deadlines.

Hour-long classes are computed on a 55-minute hour to allow time for class movement. Classes begin on the hour or half-hour and are dismissed five minutes before the hour or half-hour. The Preparatory is responsible for students during scheduled class or lesson times only. The Preparatory is not responsible for escorting students to classes or lessons or supervising students before or after classes or lessons.

Lessons/classes provided as part of the Preparatory tuition cannot occur in the home of the faculty member or at any other off-campus location.

Faculty members may not be paid directly for instruction. A parent or a student is to notify the Students Services Coordinator in a timely manner when instructional or personal problems arise. Every effort will be made to respond to individual needs. Instructor changes are to be made in consultation with and approved by the Student Services Coordinator. Students/parents must contact the Student Services Coordinator when these changes seem warranted and should not seek out other faculty on their own.

Parents choosing to drop off and pick up their children rather than escorting them into the building should watch until the student is securely in the building.

Participation in an elective class/lesson sponsored by the Peabody Preparatory of The Johns Hopkins University at Peabody locations or Peabody-sponsored activities may require extensive and rigorous physical exertion and activity, and there are a wide variety of risks that could result in serious injury. Peabody requires students to be covered throughout the program by a policy of comprehensive health and accident insurance, which provides coverage for illnesses or injuries that may be sustained as a result of participation in a Preparatory class/lesson. Students assume all risks associated with participation in a Preparatory class/lesson and release the Peabody Institute and The Johns Hopkins University and their representatives, agents, faculty, and employees from any responsibility and liability for injuries, illness, medical bills, charges, or other expenses incurred through participation in the program, except if the danger or losses are caused by the gross negligence or willful misconduct of the agents or employees of the Peabody Institute.

Student Policies

Students are required to have their own practice instrument and practice location off campus.

Students enrolling for individual lessons cannot be currently studying the same instrument at another institution or with a private teacher without the approval of the dean.

Students enrolled at the Preparatory or referred to a faculty member by the Preparatory may not be accepted by that faculty member for purposes of instruction outside of the Preparatory. This agreement shall remain in effect for the period of one year from the time of withdrawal from the Preparatory for the student or faculty member.

Students enrolled at the Preparatory are only to be instructed for the classes and lesson lengths for which they are registered with the Preparatory.

Students may not ask for or accept transportation from faculty members, unless in an authorized crisis situation.

Students are responsible for maintaining quiet speaking tones while on campus to prevent disturbing other classes/lessons. Running is not permitted on the campuses.

No food or drink is permitted in any studio or classroom. Drinks and food may not be placed on pianos. A $50 fine will be assessed to anyone found with food or drink on a Peabody Institute piano.

Student Accounts Policies

Responsible billing parties acknowledge that the obligation to pay all expenses incurred by the student is unconditional. No portion of such tuition, expenses, or charges, paid or outstanding, will be refunded or reversed regardless of absence, dismissal, or withdrawal of the student.

The Preparatory does not accept responsibility for lost or undeliverable mail. Notices, catalogs, registration information, etc., are available online at www.peabody.jhu.edu/prep.

The Preparatory reserves the right to adjust a student's Tuition Management System (TMS) monthly payment plan contract to ensure the contracted amount covers the total charge owed to the Preparatory.

Credit card (VISA, MasterCard, Discover, and American Express), e-check, check, or cash are acceptable forms of payment. If your check is returned due to non-sufficient funds or your credit card is declined, your account will become delinquent, a $30 returned check/declined credit card fee will be placed on your account, and you may be removed from courses for which you are currently registered. You will be prevented from registering for future classes or lessons until payment is reconciled.

The JHU tuition remission benefit plan can be used as a form of payment (see page 46). The tuition voucher is available at the JHU Benefits website at www.benefits.jhu.edu/tuition/remission.cfm. If registering online, the form can be mailed, faxed or delivered in person. If a paper registration form and a tuition voucher are being submitted to the Registrar's Office, the remaining balance due should also accompany these forms.

Johns Hopkins employees must submit a tuition remission voucher for each class or lesson taken by the student. If the tuition remission does not cover the entire cost of tuition, the account holder or student is required to pay the remaining balance at the time of registration.

Add/Drop a Course

When dropping or adding a class/lesson using the Student Information System (SIS) website, the account holder or student has the ability to drop and add a class or lesson online without a financial penalty as long as it is completed prior to the first day that the semester begins. To drop and add a class or lesson through the paper process, the account holder or student is required to submit an official Add/Drop Form which is located at: www.peabody.jhu.edu/prep. A financial penalty will not be assessed if the paper form is received prior to the first day that the semester begins (see Academic Calendar).

If adding a course after the first day the semester begins, the account holder or student must contact the Registrar's Office, and full payment for the added course must accompany the Add/Drop Form. Tuition refunds are calculated from the date the Add/Drop Form is received in the Registration Office (see Refund Schedule).

Withdrawal

Students wishing to withdraw from a lesson/class must submit a written request to the Administrative Manager. The date of withdrawal will be the date on which the Administrative Manager is notified in writing. Verbal notice or requests from students, parents, or faculty will not be accepted.

Late Registration Fee

Students need to review course listings to verify registration dates, which may not conform to the fall/spring semester schedule as a late registration fee may apply. Continuing students must register prior to 12:00 am on the first day the semester begins or a $45 late fee will automatically be assessed. If a student registers after the start of the semester, we do not prorate tuition for late registration.

Refunds

Refunds are not applicable to registration and other nontuition fees. A refund is determined by the date that it is recorded in SIS or when the school receives an official Add/Drop Form. Refunds are issued in accordance with the published semester refund schedule below.

Tuition refunds will be issued if placement cannot be made or if a course is canceled by the school. Only under these circumstances are the tuition and the non-tuition fees refunded. If a student is registered for another course or lesson in the same semester, the registration fee will not be refunded. For further information on the availability of placement/cancellation refunds, you may call 667-208-6644/6645.

Refund Schedule for Fall and Spring Semesters

Last day before semester begins: Web/postmark deadline for Add/Drop request form to withdraw with full refund*

By the end of the first week of classes: Web/Postmark deadline for Add/Drop request form to withdraw with 75% refund*

By the end of the second week of classes: Web/Postmark deadline for Add/Drop request form to withdraw with 50% refund*

After the second week of classes: No refund for withdrawal

*Registration fee is non-refundable.

A refund payment is made in accordance with the method of payment received. Credit balances resulting from overpayment on a student account will be refunded by request only. For further information on the availability of your refund check, you may call 667-208-6644/6645.

Refund Schedule for Summer 2017**

June 18, 2017: Web/postmark deadline for Add/Drop request form to withdraw with full refund*

June 25, 2017: Web/Postmark deadline for Add/Drop request form to withdraw with 50% refund*

After June 25, 2017: No refund for withdrawal

*Registration fee is non-refundable.

**Some Summer programs that do not follow the Summer session schedule may list different dates regarding withdrawal. If you have any questions, please call 667-208-6644/6645.

The Johns Hopkins University Policies

The Peabody Preparatory of The Johns Hopkins University does not discriminate on the basis of race, color, nationality, sexual orientation, gender, ethnic origin, or religious belief in its admission, student aid, scholarship, or other educational policies. The University's policy of providing equal opportunity for faculty, students, and staff insists that present and prospective members of the University community be judged solely on criteria relating to credentials and academic or job performance.

Please be advised that there are some disciplines wherein the teaching process requires an instructor to illustrate proper techniques or positioning by touching a student. Touching a student in any other context is not appropriate and may be in violation of University policy and law, including JHU's Anti-Harassment Policy. Students who may have concerns about this issue should engage their instructor in a dialogue about this issue prior to the commencement of instruction. For more information about JHU Anti-Harassment policy, please contact the Office of Institutional Equity, 3400 N. Charles Street, Garland Hall-Suite 130, Baltimore, Maryland 21218, 410-516-8075, or visit OIE's website.

The Peabody Preparatory of The Johns Hopkins University reserves the right from time to time to take photographs or video of faculty, staff, and students, engaged in teaching, rehearsals, and performances and other activities at the Preparatory for use in Peabody publications such as catalogs, concert calendars, posters, fliers, media advertising, social media, admissions recruitment, and development brochures, as well as on the Peabody website or for distribution to state or national media for promotional purposes. Classes and individual instruction will only be photographed with the permission of the faculty member; performances and rehearsals will only be photographed with the permission of the conductor or director in charge of the event. Such photographs will be retained in the Peabody files and archives and may be used by Peabody without limitations or restrictions as to time. Faculty, students, and staff who do not wish their photographs be used in this manner should contact the Preparatory Office. Peabody has no control over the use of photographs or film taken by the news media covering Peabody events.

Video taping of Preparatory performances is permitted for personal use only. Videotaping should be done from the balcony of the Friedberg Concert Hall and Goodwin Recital Hall and from the back of the hall in all other performance spaces.

All audiovisual equipment and instruments in the studios are limited to use by faculty and accompanists.

Notice is hereby given that The Peabody Preparatory of The Johns Hopkins University is prepared to comply with the provisions of the Family Educational Rights to Privacy Act of 1974 (P. L. 93-380) as ended (P. L. 93-568) and any regulations which may be promulgated there under. Students and others who wish specific information regarding their rights of access to institutional education records maintained in their names are advised to contact the Administrative Manager.

Sexual harassment is inimical to an appropriate working and learning environment and will not be tolerated. Sexual favors may not be required either explicitly or implicitly as a term or condition of an individual's academic or work performance. Such behavior which creates an intimidating, hostile, or offensive learning or working environment is prohibited. The University will promptly investigate complaints of sexual harassment and, when necessary, institute disciplinary proceedings against the offending individual. Complaints of sexual harassment may be brought to the heads of departments, the deans or directors of a division, or the University's Affirmative Action Officer. Complainants are assured that problems of this nature will be treated in a confidential manner.

Criminal activity by a student or accompanying family member, while under Peabody jurisdiction, is grounds for immediate and unconditional expulsion and forfeiture of tuition and fees.

The Peabody Institute of The Johns Hopkins University of necessity reserves the freedom to change any programs, policies, requirements, or regulations published in the Preparatory Music Student Handbook, on the website, and in all catalogs.

All of Johns Hopkins University policies can be viewed at www.jhu.edu/news_info/policy.

 

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